Marketing and Events Specialist

The Marketing Specialist supports the marketing team in several initiatives including the management and execution of events and webinars as well as our biannual CHEMTREC International Hazmat Summit. This role assists the graphic designer with ordering promotional materials and marketing collateral for events and customer visits. The marketing specialist serves as backup for digital marketing manager with social media duties. This position reports directly to the Marketing Director.Major Duties and ResponsibilitiesKey duties include:Provides all logistical and hands-on support for live and virtual webinars, meetings, events, and tradeshows (over 50+ per year)Leads all virtual and in-person event planning, setup, and execution, including the biannual CHEMTREC International Hazmat SummitDevelops the CHEMTREC International Hazmat Summit theme & program in alignment with CHEMTREC's business strategy Assists in execution of event management strategy that is aligned with CHEMTREC's business strategy and leads its executionAssists with responding to calls and e-mails related to webinars, meetings, and eventsCoordinates ordering, packing, and shipping/transporting of event materials to show siteManages planning timelines to keep events running on scheduleAssists graphic designer in content creation of marketing materials including programs, promotional materials, brochures, advertisements, signs, passports, fact sheets, pop up banners, etc.Works with graphic designer to create booth design for CHEMTRECDevelops event KPIs for marketing, sales, account management, and customer serviceImplements and creates tools such as follow up surveys and lead management processes to measure ROI of each webinar, meeting, and eventAssists with signage details for meetings and eventsManages the webinar section of CHEMTREC's Learning AcademyManages the webinar recordings site on CHEMTREC's SharePointUtilizes Microsoft Dynamics CRM/Microsoft Teams to manage event and webinar registrationAssists in developing working relationships with outside vendors and establishing agreements to enhance the webinar and event experience and to generate leads and opportunitiesProvides backup coverage for social media responsibilities for CHEMTREC and TRANSCAER's Twitter, Facebook, Instagram, LinkedIn, YouTube, and Vevo accounts.Other duties as assigned.Monitor Marketing inbox as neededQualificationsBachelor's degree from an accredited university in marketing, events, hospitality, or related majorAt least three years of experience in hospitality, event management, food and beverage, sales and marketing, or a comparable degree/experience in event managementAttention to detail and accuracyProficiency with Microsoft SuiteStrong interpersonal skills and ability to interact with a variety of peopleStrong administrative skills with the ability to draft communications, coordinate travel arrangements and maintain and order suppliesKnowledge of virtual platforms such as Microsoft Teams, Zoom, and GoToWebinarAbility to lift 50 poundsAbility to work some nights and the occasional weekendsAbility to travel at least 20% of the yearPreferredExperience with MS SharePoint and MS Dynamics CRM

Created: 2025-04-28