Senior Administrative Assistant

Our client in Fort Worth, TX has an immediate need for a Sr. Administrative Assistant on contract to hire basis.Company Profile:Behaviorial HealthGreat TeamIn Office PositionSr. Administrative Assistant Role:The Sr. Administrative Assistant will provide high-level, confidential administrative assistance to the Vice PresidentHandle sensitive information with professionalism, discretion, and adaptability to various work environments and stylesCollect and organize data from employees at all levels to assist in the preparation of meetings, reports, presentations, and consultant agreementsManage the VP's calendar, ensuring seamless scheduling and conflict resolutionCollaborate with the Executive Assistant in preparing and reviewing contracts and documents in conjunction with legal counsel, maintaining detailed records of agreements, and serving as backup for these tasksOffer administrative support across departments during industry conferences and events as requiredCoordinate domestic and international travel arrangementsOrganize and manage conference calls, teleconferences, and meetings, overseeing logistics such as room reservations, agendas, technical equipment, and cateringSupport the coordination of professional and industry conferences, attending and assisting at large conferences as neededCreate and prepare presentations, slide decks, and other materials for both internal and external meetingsOrder and manage the shipping of medical supplies for research purposes, both domestically and internationallyUphold compliance guidelines and ensure no conflicts of interest arise between the medical affairs and commercial business teamsEffectively prioritize and manage workloads to meet deadlinesComplete various ad-hoc projects and general administrative tasks as directedRepresent the organization in a professional manner through clear communication and consistent follow-throughSr. Administrative Assistant Background Profile:Bachelor's degree in Business, Communications, or a related fieldAt least 2 years of experience providing administrative supportAdvanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Word, Excel, etc.)Excellent organizational skills with a keen attention to detailFlexibility to adapt to diverse work styles and situationsStrong decision-making, problem-solving, and judgment capabilitiesProactive in identifying and resolving inefficienciesStrong communication skills, both professional and effectiveAbility to handle confidential information with discretion and urgencySkilled in managing multiple projects and meeting deadlines efficientlyCapable of working independently and collaboratively with senior leadership and crossfunctional teamsExperience in project coordination, working with internal teams, clients, and vendorsAbility to interact with a wide range of individuals, demonstrating patience and professionalismFeatures and Benefits while On Contract:We go beyond the basic staffing agency offerings! Opportunity to participate in a comprehensive benefit plan, Paid Time Off on an accrual basis and weekly direct deposit.Features and Benefits of Client:MedicalDental, Vision401kEqual Opportunity Employer. Candidates must be authorized to work in United States without sponsorship. The client cannot sponsor any visas.Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

Created: 2025-05-02