Office Administrator

Who We AreProwess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define, manage, benchmark, and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients' technologies, their customers, and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients' businesses, so we can add value at every stage of engagement to help them succeed.Who You AreProwess Consulting is looking for a versatile administrative assistant to join our team on a part-time basis. Primarily internal, this role will help manage the Corporate Office and our 12,125 sq foot building that includes two tenant spaces. This position will be a part of the Prowess Admin team and will manage shipments and deliveries, organize local events, and help maintain our business operations systems. The ideal candidate for this role is someone who is resourceful, detail-oriented and will think quickly on their feet. This role is a part-time, 20-24 hours per week opportunity. There is potential of this role growing with more hours and responsibilities. The timeline of this is currently undefined.*To be considered for this role, candidates must be local to the greater Seattle area, 20-25 minutes to the corporate office in Bellevue, WA, and have the ability to work on site - 3-4 days a week.The Role and ResponsibilitiesSupport the general administrative needs of the business and help manage the office building and building tenants. Willingness to take on other projects and functions to make Prowess great.General Admin Needs:Primary contact for office and building questions, concerns, and requestsCoordinate with contractors and outside suppliers for the buildingManage mail, shipments, and deliveriesCorporate office purchasingSupport general administrative and consulting services requestsSupport and help organize local office eventsAnswer phones and receive guestsManage timecard management systemOffice organization and tidinessFilingOther duties as assignedBusiness Needs:Help with projects on requestCoordinate and maintain business continuity and emergency preparedness plansUpdate and improve company SharePoint siteOther duties as assignedOffice Building and Office Tenant Needs:Help responds to inquiriesEscalate tenant issuesCoordinate with building engineer regarding building needsFind and coordinate qualified help to make necessary repairsMaintain tenant and vendor filesMain point of contact for tenantsHelp maintain maintenance schedulePOC for vendorsOther duties as assignedQualificationsAt least 2 years' experience working in an office settingHave at least 1+ year of consistent employment with one companySuperior organizational skillsExcellent attention to detailAbility to handle many concurrent tasksProven ability to prioritizeProfessional verbal and written communication abilityPolished in-person presentation qualitiesAbility to handle stressCustomer service experience or skills; likes to help peopleCan troubleshoot problems and think outside the boxEnjoy working independently and as a teamReliable transportationCan lift 25 pounds or morePreferred QualificationsExperience in business administrationKnowledge of common Windows-based productivity apps (Microsoft): Strong Outlook skills preferred; Strong excel skills preferredHubSpot experienceKantata/Mavenlink experienceSharePoint experienceTeams experienceExperience handling shipping and receiving; troubleshooting shipping issuesEvent experience (does not have to be full job), but someone who has planned a large party, wedding, or corporate event would be helpfulSomeone with leadership/management experience (has managed people or a business/growth in prior jobs/leader in club, association, etc.)Indication of scrappiness (has worked outside large corporations, started groups, has taken on a wide range of tasks in previous jobs)Experience working in a remote office or supporting remote colleaguesDesired experienceExperience in a technology businessCollege educationKnowledge of accounting softwareExperience in event planningExperience in property managementExperience or interest in corporate social mediaInterest to grow with role, but ok waiting for a year or so.Key indicatorsEnjoy making listsHas worked fast-paced customer service jobsIs engaging and pleasant, but also has a confident tone and demeanorWell-spokenEnjoys written (email) communicationHas been promoted at previous jobs- preferably someone who has had some management experienceSomeone who has stayed at a company for at least a yearSomeone who seems mature and confidentSomeone who wants to find a stable position for two to five (2-5) yearsThey are someone you would be happy chatting with for 15 minutes at a company function.Are willing to work part-time for at least one (1) year.Additional DetailsThe pay range offered for this position is $22.00 to $25.00 per hour, depending on experience.Prowess Consulting is an equal-opportunity employer, and diversity is a core value for us. We are a Minority/Women-owned Business Enterprise (WMBE) in Washington, and we committed to diversity, equity, and inclusion. At Prowess Consulting, we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We provide a well-rounded benefits package including health insurance, flexible spending account, life and disability insurance, paid time off, and retirement plan investing. For more information, please visit .

Created: 2025-05-03