Administrative Assistant

Job Description: Part-Time Admin Assistant (Full-Time Potential)Location: Soldotna, Alaska (In-Person, Kenai/Soldotna Area)Hours: 25-40 hours/week  | Full-time based on business growth and personal skillsCompensation: $18-$24/hour ($23,400-$49,000/year) + Performance Bonus' on closed deals (e.g., $100-$400+ per deal)Start Date: Ideally May 15, 2025 (Onboarding by May 20, 2025)About Martin MediaMartin Media is a young, fast-growing video production company based in Soldotna, Alaska, dedicated to serving clients through exceptional wedding films and strategic video marketing for businesses. Josiah Martin, CEO and Founder, is a Christian who believes in loving and serving others, whether capturing the joy of a wedding day or helping businesses succeed with innovative marketing solutions. We're passionate about promoting the Kenai Peninsula's beauty and building a creative, fun atmosphere with a young, driven team.Role OverviewAs a Part-Time Admin Assistant with a goal of full-time, you'll act as an executive assistant to Josiah Martin, taking over key operational tasks to streamline our wedding, video marketing, and web design projects. You'll manage Josiah's calendar, handle email inquiries, onboard and offboard clients, and coordinate production to ensure flawless delivery. With a passion for creative design and tech tools like ChatGPT and Zapier, you'll build automated systems, create Canva social media posts, and solve problems for "figure this out" tasks. Your adaptability and willingness to learn will support our team of editors and filmmakers in the office and drive Josiah's focus on filming and strategic growth. A performance bonus rewards closing high-margin projects, with potential to grow as the business expands.Key ResponsibilitiesTasks vary weekly, requiring adaptability to prioritize the most pressing needs (e.g., client onboarding, email responses, or production coordination).Executive Support and OperationsCalendar Management: Organize Josiah's schedule, book meetings, book travel.Email Management: Triage inbox, respond to inquiries (10-20/month, mostly weddings) using AI templates (Zapier, HubSpot), and escalate high-value leads to Josiah.Reactive Sales: Respond to cold calls/emails, create pitch decks, and close 1-2 weddings/quarter and 1-2 web projects; earn performance bonus on closed deals. $100-$400 per deal)System Building: Use ChatGPT and Zapier to automate email and systems, scheduling, and client tracking, with exceptional attention to detail.Client Onboarding and OffboardingWeddings: Onboard clients (contracts), streamline production (coordinate with Josiah, editors, filmmakers, production assistant), and offboard with video uploads, thank-you cards, and shipping.Strategic Video Marketing: Onboard business clients (gather assets, set goals), manage production, and offboard with marketing guides.Website Management: Onboard clients (copywriting and design for website), coordinate with web design team and offboard with site instructions and hosting options.Creative Design and MarketingCreate social media posts in Canva to promote our brand and for clients.Design pitch decks for client pitches, aligning with our cinematic style.Potentially assist with basic photo editing (e.g., wedding stills or corporate in Lightroom).Contribute creative ideas to enhance client deliverables and marketing.Project CoordinationStreamline production for weddings and video marketing (schedule shoots, track edits, ensure deadlines).Support office workflows for our team of editors and filmmakers, ensuring editing/design output during Josiah's paternity leave (August 25-September 20, 2025).Coordinate with production assistant, videographers, and external contractors.Problem-Solving and GrowthTackle "figure this out" tasks with a proactive, problem-solving mindset.Show willingness to learn new tools, processes, and responsibilities to support strategic growth.This Role May Not Be for You IfWe're looking for a proactive team member ready to thrive in a dynamic, growing business. This position may not be the best fit if:You prefer close supervision or detailed step-by-step guidance to complete tasks.You're uncomfortable taking initiative to solve problems independently.You find it challenging to adapt to a fast-paced environment with changing priorities.You're hesitant to learn new tools like ChatGPT or Zapier on your own.You're not prepared to commit through summer 2025, as we can't afford disruptions during peak season. We seek a bold problem-solver ready to grow with us. If you're the right fit, this role offers long-term growth, a competitive salary, and a chance to make a lasting impact at Martin Media.QualificationsRequired:1-2 years of administrative, executive assistant, or client-facing experience.Proficiency in tech tools (Google Suite, ChatGPT, Zapier, calendars).Exceptional attention to detail and organizational skills.Passion for creative design and marketing (e.g., Canva, social media).Adaptability, willingness to learn, and problem-solving for varied tasks.Commitment to serving clients and helping Soldotna businesses succeed.Local to Kenai/Soldotna area (in-person, 3-5 days/week in office).Preferred:Experience with CRM systems (e.g., HubSpot, Salesforce).Familiarity with Canva, or photo editing tools (Photoshop, Lightroom).Background in marketing, video production or creative projects.Compensation and BenefitsSalary: $18-$24/hour based on experience ($23,400-$49,000/year for 25-40 hours/week).Performance Bonus: Earn bonus' on deals you directly close (e.g., $100-$400+ per deal, with growth potential as deal volume increases). This bonus rewards exceptional sales efforts and may evolve with team growth, such as the addition of specialized sales roles, ensuring competitive total compensation.Tools Provided: Zapier, CRM System, Lightroom, Canva Pro (Whatever else you need)Travel: $500-$1,000/year fuel stipend (100-200 miles/week at $0.67/mile).Perks: Join a young, passionate team in a fun, creative atmosphere. Contribute to Soldotna's growth, promote the Kenai Peninsula, work with innovative ideas, and grow in a role with increasing responsibility.Why Join Martin Media?Martin Media is a young, fast-growing business with a vibrant, creative team dedicated to promoting the Kenai Peninsula. You'll work alongside passionate professionals, contribute innovative ideas, and help local businesses and couples succeed. With a path to full-time, performance potential, and a fun atmosphere, you'll make a meaningful impact in a dynamic, service-driven company.How to ApplySubmit your resume, a brief cover letter, and 1-2 examples of creative work (e.g., Canva post, social media, or pitch deck) to by May 10, 2025. Highlight your experience with administrative tasks, CRM systems, or creative design. Interviews will be held in-person in Soldotna the week of May 12, 2025.

Created: 2025-05-03