Hybrid Administrative Assistant/Office Manager at ...

A premier transatlantic legal search firm that places partners and groups at the world's leading law firms is looking for a Knowledge Manager. The role is ***** 2 days in office + as needed. The Knowledge Manager works as part of a global knowledge management task force. The New York City office has 12 employees and is a tight team. There is room for growth in the position. The company offers significant flexibility to accommodate the daily demands of life outside the workplace and is a "family and good health come first" employer. The office is located on Sixth Avenue near Rockefeller Center.About the **¨ Collect information from recruiters, Knowledge Managers, and Strategic Researchers for data entry¨ Enter data from source documents into the prescribed computer databases (SharePoint and Invenias)¨ Check source documents/data for accuracy¨ Verify data and correct data where necessary¨ Obtain further information for incomplete documents or system entries¨ Update data and archive unnecessary/outdated files¨ Combine and rearrange data from source documents where required¨ Transcribe information into the required electronic format¨ Check completed work for accuracy¨ Store completed documents in designated locations¨ Respond to requests for information and access relevant data¨ Comply with Company data integrity and security policies¨ Work with the local Knowledge Management team to ensure that the recruiters and managers receive superior administrative support¨ Manage the physical office's needs including inventory, checking on the maintenance of office equipment, and receiving phone calls for the local office¨ Assist on research requests with the guidance of a Knowledge Manager, Strategic Researcher, or RecruiterAbout *¨ Minimum of 3 years of experience in a related support position¨ BA/BS from a college or university a plus¨ Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe and CRM systems¨ Experience in law firms, legal or executive search, or professional services industries a plus¨ Intuitive, takes initiative, is highly responsive, flexible, adaptable, solutions and task oriented¨ Outstanding communication skills-written and verbal¨ Great at research and analyzing dataSalary, Bonus, Benefits (medical, dental, vision), Paid Vacation, 401K, Once weekly company paid lunch, Cash Balance Plan, Yearly Annual Meetings at a Destination (5-star hotels)**** 9-6

Created: 2025-05-03