Executive Assistant Operations Manager

Key ResponsibilitiesExecutive SupportManage the CEO's calendar, meetings, and travel logistics with a high level of discretion and efficiency.Draft, edit, and manage internal and external correspondence, reports, and presentation materials.Support the CEO on ad hoc projects, research, and confidential initiatives.Serve as a point of coordination between the CEO and internal/external stakeholders.Office Operations & AdministrationOversee the day-to-day office environment, ensuring it remains well-equipped, organized, and efficient.Manage vendor relationships, office supply inventory, and equipment servicing.Handle mail distribution, shipping logistics, and document filing (digital and physical).Serve as an office resource and point of contact for general administrative needs.Business & Brand SupportGenerate and manage order folders and purchase orders (POs), including vendor communication and tracking.Process specialty orders and manage incoming calls and order-related inquiries.Assist with export license applications and daily inventory tracking.Complete receiving tasks, invoice handling, and file management to support the hose and gasket division.Leadership Conference CoordinationPartner with the VP of Marketing to plan and execute the annual Leadership Conference.Support all event logistics including venue research, vendor negotiations, and attendee communications.Manage travel arrangements, conference materials, registration, and on-site support.Track event budgets, process expenses, and lead post-event follow-up and reporting.Qualifications & Skills3-5 years of experience in executive support, office administration, or operations coordination.Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Strong organizational skills with exceptional attention to detail and follow-through.Excellent written and verbal communication abilities.Self-starter with strong problem-solving skills and the ability to manage priorities independently.Adaptable, collaborative, and capable of supporting cross-functional teams and large-scale initiatives.

Created: 2025-05-04