Senior Executive Assistant & Operations Coordinator

The RoleWe are hiring a high-performing, detail-oriented Senior Executive Assistant & Operations Coordinator to support the CEO of a high-growth infrastructure development company based in Miami. The CEO is a former C-suite executive of one of the world's largest global investment firms and leads an entrepreneurial organization operating at the intersection of technology, energy, and real assets. Company details will be shared with shortlisted candidates.This is a foundational hire, ideal for someone who thrives in a fast-paced environment, operates with urgency, and brings a corporate-level standard of execution and discretion to everything they do.Key ResponsibilitiesExecutive SupportProactively manage the CEO's calendar, travel, and priorities with precision and foresightCoordinate internal and external meetings across multiple time zonesDraft, review, and send communications on behalf of the CEOTrack action items and ensure timely follow-up on key initiativesHandle confidential information with discretion and integrityOffice AdministrationOversee daily operations of the Miami office, including vendor coordination and supply managementOrganize and facilitate team events, investor meetings, and onsite logisticsSupport onboarding and scheduling for new hires and external partnersMaintain office efficiency and a professional work environmentQualifications5+ years of experience as an Executive Assistant, Chief of Staff, or similar support role in a high-intensity environment (e.g., financial services, tech, consulting)Exceptional organizational skills and attention to detailStrong written and verbal communication skillsProactive problem-solver who anticipates needs before they ariseComfortable managing multiple, competing priorities with urgency and discretionProficiency with G-Suite, calendar management tools, and virtual collaboration platformsBased in Miami and available to work in-person dailyCompensation$110,000 to $120,000 per yearReimbursement for healthcare and related expenses up to $2,000 per monthOpportunity to work directly with a seasoned leadership team in a high-growth environment

Created: 2025-05-04