Administrative Assistant/Paralegal

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating with courts and other third parties, you will be responsible for completing multi-level tasks in a professional and timely manner.ResponsibilitiesAnswer phones and direct calls with a positive attitude and an energetic work ethicProvide office guests with a hospitable experienceAssist in scheduling phone calls and meetings with clients and potential clientsAssist with setting up requests for dial-ins, zoom meetings and making conference room presentable, etc.Order office suppliesPick up mail daily and scan to system, including adding court hearings to calendar when a notice of hearing is received; otherwise assisting attorney with managing calendarForwarding scans of mail as directed by Office ManagerAssisting as requested in other tasks including getting correspondence to clients, courts and others, contacting courts to check staus of pending cases, etc.QualificationsProficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)Excellent written and verbal communication skillsAbility to multi-task, organize, and prioritize workAttention to detailPrior law firm experience required unless the candidate has similar experience working in an office setting; letters of reference regarding prior experience are required

Created: 2025-05-04