Document Specialist

As the Engineering Services Analyst, you will be responsible for developing and maintaining document transmittals, records, and systems for products. You will ensure all involved parties across and supply chain partners receive accurate and timely product documents and change notifications.Roles & ResponsibilitiesManage the distribution and tracking of product documentationPartner cross functionally on change order generation, completeness, accuracy validation and distribution to affected parties. Collaborate with users to correct issues before routing for approvalsManage the change order processing life cycle stages including approval workflow, approval list, approval turnaround time, distribution matrix and implementation at supplier organizationsOrganize and drive change control board review (CCB) for change orders.Provide document control services as ***** Item creation, BOM creation, Change order creation per practicesEnsure documentation access and availability needs of supply chain partners are metGenerate reports and maintain dashboard for key metrics that reflect the health of engineering services process and action detractorsDevelop, implement and follow document control processes/policies for products.Drive to consistent application of Good Manufacturing/Documentation Practices in records maintenanceSupport Quality records creation, filing and ***** Corrective actions, Purges, Stop ships, factory quality reports, supplier quality reportsSupport maintenance of field quality reports and ***** RMA, DOA etcSupport development of quality and manufacturing process documentationPeriodically review and collaborate on update of document control processesTrain team members and supply chain partners on document control systems and proceduresLead projects that are business transformational with respect to PLM system , integration and business process flowsRequirements and *****Associates degree in a technical field, Bachelors degree in engineering preferredOver 5 years of document control/engineering services experienceProficient with PLM/PDM systems as Agile, Arena or Empower. Empower experience preferred. Couple years of experience in SAP ERP and PLM SoftwareSound understanding of product life cycle within a controlled document management systemKnowledge of document control systems, Item master, bill of material structures, change order processes, engineering and manufacturing documentation types and usesExperience in a highly engineering centric high tech organization with completely outsourced manufacturingStrong organizational skills and attention to detailAbility to exercise sound judgment within broadly defined practices and policiesExcellent communication skills, both written and verbalAbility to work collaboratively with diverse teamsProficient in Microsoft Word and Excel (excel formulars and functions likes V-lookup, Hlookup, Pivot, etc)Some experience as a quality analyst preferred

Created: 2025-05-31