Executive Assistant to Managing Director and Team

Our client, a prominent Venture Capital Firm, is looking for an Executive Assistant to support 1 MD and their team of 2 on the investment team. The ideal candidate is exceptionally organized, detail-oriented and proactive with a natural ability to thrive in a fast paced, ever-changing environment.Company: Venture CapitalPosition: Executive Assistant to Managing Director and TeamLocation: New York, NY (Midtown)Compensation: $145K range + excellent benefitsHours: 8:45am - 5:30pm (at least 4 days in the office) - some flexibility required BachelorsDegree: PreferredResponsibilities include but not limited **• Manage active, often changing calendar for busy executives, including business appointments, dinners and board meetings• Extensive travel planning, including both international and domestic itineraries and managing visa processes• Act as a respectful gatekeeper for executives• Develop understanding of, and relationships with key contacts• Prepare, maintain and update meeting materials via PowerPoint and Excel• Manage to-do lists/completion of key actions and "˜next steps'• Process expense reports in a timely manner• General administrative duties and high-level executive support as requested**• Bachelor's Degree preferred• 5-10 years of administrative experience; preferably in the finance industry• Excellent knowledge of Microsoft Office Suite (MS Outlook, Word, Excel and PowerPoint)• Must be organized, detail-oriented and proactive• Outstanding interpersonal and communication skills, both verbal and written• Professional demeanor• A flexible and positive "˜no task is too big or too small' attitude• Strong ability to multi-task and solve problems quickly, resourcefully, and competently

Created: 2025-05-07