Executive Assistant to VP Human Resources

Our client, a large entertainment studio based in Burbank, is looking for an Executive Assistant to the VP of Human Resources and 3 Directors to join their team for a 3 month contract! Please note, this role will work a hybrid schedule.Responsibilities:Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;Review your leader's schedule to build-in time for things like thinking, and getting to/from meetings in our sprawling campus;Understand the day's priorities so you can be smart about how you direct phone calls;Schedule conference rooms, meetings and video chats;Draft letters and emails on behalf of your leaders;Act as "casual buyer" of all office supplies for the department, and manage purchase orders and vendor contracts;Prepare regular reports and summaries -- you'll have tasks that you "own" completely;Collaborate on projects by conducting research, writing and fact-checking;Assist with on-boarding new employees - you'll be the "friendly face" that newbies count on to answer all their questions, including many who are quite senior in the organization;Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork;Plan high-profile, complex events like offsites as well as smaller-scale gatherings such as service recognition partiesRequired Qualifications:At least 5 years supporting a Director or above and/or equivalent experience;Sharp written and verbal communication skills, including clean grammar and a robust vocabulary;Ability to multi-task and prioritize deadlines/deliverables;Strong proficiency with all types of computers, phones and office equipment;Mastery of Microsoft Office programs, good skills in SAP, SharePoint and Concur;A calm head and steady hand to deal with the unexpected;Complete reliability handling confidential information;Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time is needed;Very strong organizational skills and attention to detail; andA professional demeanor, positive outlook and a can-do attitude.If you meet the required qualifications and are interested in this role, please apply today.The Solomon Page DistinctionSolomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on Facebook, and LinkedIn.Opportunity Awaits.

Created: 2025-05-07