Legal (Litigation) Secretary - Austin, TX

Legal (Litigation) SecretaryThompson Coe, an insurance defense law firm, is seeking a full-time Legal (Litigation) Secretary to provide secretarial support to 4+ attorneys. Qualified candidates will have the following knowledge, skills and **Job *Provides administrative support to a team of civil litigation defense attorneys;Draft basic legal documents including standard pleadings, discovery and correspondence for review by the attorneys;Manage and maintain attorney's calendars, including litigation deadlines and scheduling meetings;Basic accounting duties including processing vendor invoices, preparing check requests and submitting invoices / expense reports for payment to the client or accounting;Handle incoming and outgoing correspondence, including emails, phone calls and mail;Manages E-filing in both state and federal courts using e-File Texas and NextGen;Enters attorney time into billing system using L & A codes on billing software;Run conflict checks and open new client matters; including closing files;Exercises discretion and maintains information of a confidential nature;Communicate with clients, court personnel and other counsel in a professional manner;Able to multi-task to assist with handling a busy litigation docket;Occasional overtime, as needed and other duties as assigned;****Three plus (5+) years of recent litigation experience in a law firm. Defense litigation experience preferred;Some knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills;Proactive approach with taking the initiative and owning your own work product;High proficiency in MS Office Suite;Ability to operate standard office equipment;Experience with electronic court filings (state and federal);Familiarity with DMS (document management system), preferably iManage;Ability to turn constructive feedback into best practices for future use;Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities;Ability to read and understand attorney mail and email;Typing speed of 65+ words per minute;

Created: 2025-05-07