Executive Assistant

We are seeking a detail-oriented and self-motivated Administrative Assistant to support an operations. This individual will be the main point of contact at the Palmdale location, working independently to manage day-to-day administrative functions and support union members, business representatives, and leadership.This is a great opportunity for someone who values stability and is looking for long-term growth. There is potential for advancement over time.Key Responsibilities:Manage day-to-day office operations independently with minimal supervisionHandle phones, emails, mail, office supplies, and package deliveriesSupport union members with applications, dues processing, and general inquiriesPerform data entry and maintain accurate records, reports, and documentationPrepare and manage weekly and monthly reports using Microsoft ExcelReconcile accounting and reporting data; manage petty cashAssist with new member onboarding and applicationsMaintain a clean and organized office space, including kitchen areaCoordinate Zoom meetings and manage basic technology functions (browser, docking stations, etc.)Provide support for annual and semi-annual projects, including dues calculation and company communicationsPotential involvement in travel planning for conferences (held every 4 years)Preferred Skills and Experience:Strong multitasking and time management skillsExcellent communication and interpersonal abilitiesProfessional demeanor, with the ability to interact with executives from companies such as Lockheed MartinAdvanced Microsoft Suite & tech savyComfortable working alone for extended periods; must be self-sufficientExperience with ADP or payroll is a plus (not required)Paralegal background or knowledge is a plusFamiliarity with shared drives and basic tech troubleshootingWork Environment:Casual and professional setting (jeans acceptable with clean presentation)Older office infrastructure - must be comfortable working in a non-modern settingFriendly, long-tenured team (most employees have been with the organization for 10+ years)Supportive training provided by Sarah (in-person and tutorials available)Benefits Upon Conversion (Temp-to-Hire):Employer-paid medical coveragePension plan401(k) plan (no employer match)Paid vacation and sick timeAccess to scholarship programsThis is an excellent opportunity for someone who thrives in a structured, service-oriented environment and enjoys being part of a close-knit team committed to supporting union workers across California.Location: Palmdale, CA 93550Experience level-3-5 yearsEducation- BA preferred but not requiredPayrate- $23-26hr once perm $32hrSchedule: Monday - Friday, 8-5pm (must be flexible to come in early for meetings/events)All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Created: 2025-05-08