Healthcare Executive Administrative Assistant (Hybrid)

If you are an Executive Assistant who has Healthcare experience and is ready to advance your career and be part of a world-renowned healthcare organization, take the first step and apply now! Your best future is waiting to be discovered! About the jobPay Rate: $45.00-$48.00/hr (DOE)Duration: 6-month ContractSchedule Shift: 8:00am - 5pmSchedule Days: Monday - FridayHybrid Schedule: 2-3 days onsite (depending on facility need)Location: Palo Alto, CaliforniaBenefitsCompetitive payExceptional work location & cultureHealth/vision/dental/life insuranceRefer-a-friend bonusWeekly payroll24-hour accessibilityPersonalized serviceRequiredHighschool Diploma or GED equivalentMinimum 4  Years of related experience as  Administrative Assistant Healthcare Executive Assistant experienceExpert knowledge in calendaring, event planning and resource coordinationPreferred:Visio ExperienceCollege level course workPrevious experience supporting 2 executives simultaneouslySkills and AbilityFamiliarity and knowledge of computer skills and relevant software (Microsoft Office applications such as Outlook, Excel, Word and PowerPoint) Familiarity and knowledge of operation and standard office equipment (telephone, copier, fax machine, etc.)Knowledge of clerical and administrative procedures and systems such as filing and record keepingKnowledge of principles and practices of basic office managementAbility to demonstrate business communications skills (verbal, written, listening, reading)Ability to follow standard operating policies and proceduresAbility to demonstrate information gathering and information monitoring skillsAbility to plan and organizeAbility to prioritize tasksAbility to assess and solve problemsAttention to detail and accuracy skillsAbility to work in a team environmentResponsibilities The Executive Assistant will support the VP, Human Resources and SVP & Chief HR Officer in a hybrid arrangement.  Must be able to balance calendars and emails of two high-profile executives with large teams, jurisdiction, and confidential matters.  Responsible for handling a wide range of administrative and executive support-related tasks for executives and department leadersSafeguards leaderships time and schedule by identifying their needs, prioritizing meetings, and resolving calendar conflicts. Manages meetings and organizes events including room scheduling, vendor liaison, organizing meeting and event materialsMonitors department budget and reconciles spending card accounts regularly in accordance to established policyMaintain department record as applicable. Update department databases and recurring reportsWho we are Power Personnel has been working with healthcare professionals like you since 1994. We are the experts in healthcare staffing in Northern California. That's why so many hospitals, clinics and healthcare facilities rely on us for filling critical positions. If you want competitive pay, excellent working conditions and a team that supports you, Power Personnel is the place to be!Refer-a-friend bonus Did you know you can make money without doing the work? You heard that right! Refer a friend and get $125 bonus for every referral! ** Refer via referrals@.**In order to get the bonus, the referred person must work at least 20 shifts.

Created: 2025-05-09