Legal Assistant

Reports To: Office ManagerSummary Description: The Litigation Legal Assistant provides administrative assistance to all litigation timekeepers. This individual works within a team environment to ensure uninterrupted workflow in service.Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Draft, review and proofread all documents and correspondence produced, check for proper formatting, spelling and grammatical errors, as well as ensuring that all signature pages, attachments, exhibits or enclosures are accurate and complete before distributionExecute electronic court filings and download court pleadingsMaintain client files (both paper and electronic), organize and file documents in designated order, and complete electronic scanningConduct accounting tasks, including processing expenses, reimbursements, invoices, pre-bills, and entering time into the Firm's time and billing system, reviewing of billing statements, and editing same for preparation of final billingSupport trial preparation to include maintaining and tracking case chronologyManage upkeep of multiple calendars and scheduling systemsPerform digital transcription tasksMay assist in preparing discovery production and schedule depositionsPerform conflict checks, draft engagement letters in connection with file opening, and complete the file opening processCoordinate and make travel arrangementsEffectively track and manage CLE reportingEffectively communicate information and updates on projects with clients and timekeepers Competencies:Decision Making - Is aware of issues and asks questions when issues arise; completes day-to-day tasks with teamCommunication - Effectively communicates through written and verbal forms; shares information when asked and understands the appropriate level of confidentialityLeadership - Gives positive feedback to others; is developing skills to mentor others; asks questions; is assigned work; and focuses on day-to-day tasksContinuous Learning - Attends required training; accepts planned change willinglyTeamwork - Works as a member of the team, and understands the goals of the team; understands that team members needs, ideas and solutions varyAlignment to Values - Is aware of the Firms values and consistently demonstrates them; is aware of the meaning/strategic goal of the Firms Diversity and Inclusion values; has a deep understanding of ones own core functionsPreferred Background:Education: High school diploma or equivalentExperience: 2-4 years office experience including MS Office Suite; Legal office experience including general knowledge of litigation practices and electronic court filingsSupervisory Responsibilities:N/APhysical Activity: The employee will be required to sit for prolonged periods and work on a computer. Travel Required: N/AOther Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. EEO Statement: Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws.At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.

Created: 2025-05-11