Executive Administrative Assistant

Alcuin School seeks an exceptional Executive Assistant to the Head of School (EAHoS) to serve as a strategic partner and trusted advisor to the incoming Head of School. This pivotal role provides high-level administrative, organizational, and communication support in a dynamic Montessori and IB environment. The ideal candidate is a proactive leader who thrives in a fast-paced academic setting, embraces new technologies, and operates with integrity, discretion, and a deep sense of professionalism.ESSENTIAL FUNCTIONSExecutive & Leadership SupportServe as the primary liaison between the Head of School and school leadership, faculty, staff, students, parents, Board of Trustees, and external partnersAt the request of the HOS, manage the Head's calendar, scheduling, and correspondence with discretion and efficiencyDraft and prepare briefing materials, reports, presentations, and official communications for internal and external stakeholdersSupport the Head of School in communication efforts, ensuring timely and clear messagingServe as the gatekeeper for confidential records and sensitive leadership matters, exercising judgment in handling personnel, governance, and strategic planning informationAssist in researching and coordinating local and global partnerships, international education programs, and initiativesGovernance & Board RelationsSupport the Board of Trustees by managing agendas, materials, minutes, follow-ups, and governance documentationAssist in drafting Board communications, governance reports, and strategic planning documents to align with institutional prioritiesSupport school accreditation processes and other key initiativesFaculty, Staff & School-Wide InitiativesAssist with faculty onboarding and administrative coordinationSupport the planning and execution of faculty professional development days, staff retreats, and leadership meetingsMaintain faculty and staff recognition efforts, such as tenure acknowledgments and milestone celebrationsModel collaborative problem-solving, working with administrators and departments to coordinate school-wide effortsSupport the planning and execution of Board meetings, leadership retreats, graduation ceremonies, and major school eventsData Management, Technology & EfficiencyMaintain both physical and digital records using secure cloud-based collaboration toolsUtilize approved AI-powered tools, workflow automation, and data visualization platforms (such as Power BI) to enhance efficiency and support leadership decision-makingSafety, Security & Crisis PreparednessMaintain an up-to-date knowledge of school safety protocols, working closely with the Director of Safety & Security on emergency preparednessAssist with emergency preparedness drills and documentationKNOWLEDGE, SKILLS, ABILITIES AND OTHER REQUIREMENTSRequired:Ability to provide documents verifying authorization to work in the U.S.Must pass criminal background, drug tests and reference checksBachelor's degree in business, education or related fieldMinimum of 5 years of experience in an administrative roleMust be able to identify priorities within multiple assignments and be able to work with diplomacy and efficiency, at times in a short-deadline environmentAdvanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Google Workspace, Canva, and Adobe Acrobat, MAC operating systemsAbility to handle confidential and sensitive information with discretion, diplomacy, and professionalismAbility to take initiative and the ability to work as a team playerAbility to anticipate needs, be proactive, and independently resolve administrative challengesStrong interpersonal skills and the ability to interact effectively in writing and verbally with a variety of stakeholders, including trustees, administrators, faculty, staff, parents, and studentsAbility to thrive in a fast-paced environment and adapt to changing prioritiesExcellent customer service and commitment to lifelong learning and exceptional qualityPreferredMinimum of 5 years of experience in an educational settingFamiliarity with school management systems or CRMs is a plus Working knowledge of AI toolsBilingual Spanish KEY COMPETENCIESStrategic thinking with the ability to anticipate needs and act with foresightPoised, professional demeanor and ability to build trust across all levels of the school communityDiscretion, diplomacy, and sound judgment when handling sensitive mattersA proactive, can-do attitude combined with flexibility and political savvyBENEFITSFull-time faculty and staff at Alcuin are provided with the following benefits:High-deductible Health Plan (HDHP) Health Savings Account (HSA)Alight Employee Assistance Program (EAP) Voluntary Dental Plan Vision Plan Basic Life/AD&D Plan Long Term Disability (LTD) Plan 403b Plan Long Term Care (LTC) Plan Aflac Legal Shield PAY RANGEPay is based on experience and is competitive with Independent Schools in the Dallas, Texas area. ABOUT ALCUIN SCHOOLAlcuin School is a premier independent school in Dallas, Texas, offering a globally recognized curriculum that blends Montessori education through Lower School and the International Baccalaureate (IB) Diploma Programme in Upper School. With a commitment to academic excellence, innovation, and character development, Alcuin inspires students to reach their full potential as compassionate and curious global citizens.WHY JOIN ALCUIN SCHOOL?This is a rare opportunity to support a visionary leader in a highly respected, mission-driven school. As a member of Alcuin's close-knit administrative team, you will help shape the school's future and uphold its long-standing tradition of excellence and innovation.Alcuin School is an Equal Opportunity Employer and values a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.QUALIFIED CANDIDATES SHOULD SUBMIT A RESUME AND COVER LETTER TO hr@ with EXEC ASST in the Subject Line.

Created: 2025-05-11