Executive Assistant

Our client a well-known law firm is seeking an Executive Assistant to provide senior-level support to two to three Partners and serve as the primary point of contact for several other Lawyers (Counsels and Associates).**Business Development & Client ImpactSupport Partners/Lawyers with client, practice, and business development activities.Maintain and update contacts and business activities in CRM systems.Schedule client meetings and maintain relationships with clients and their assistants.Assist with client entertainment and event management.Prepare materials for meetings, pitches, and proposals.Conduct research to support business development initiatives.Administrative SupportManage billing and collections, including liaising with billing coordinators and editing pro formas.Track and enter time submissions for Partners/Lawyers.Proactively manage complex calendars and schedule internal and external meetings.Coordinate travel and accommodations based on individual preferences.Prepare and submit timely expense reports.Handle document production, storage, and confidential information management.Teaming and CollaborationProvide coverage for other assistants as needed.Train and support new team members.Participate in team meetings, collaborate on projects, and contribute to process improvements.**Minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm, or corporate environment.Interest or background in Finance, Technology, Media, or relevant legal experience.Strong client service skills and comfort in high-paced settings.Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and CRM systems (e.g., Interaction is a plus).Excellent project management, analytical, and writing skills.Strong interpersonal skills for effective communication with all levels within the firm and with clients.Ability to work on-site four days a week, with one remote day.An undergraduate degree or equivalent professional experience is required.

Created: 2025-05-11