Executive Assistant

Beacon Hill Associates is seeking an Executive Assistant for a contract-to-hire position located in Atlanta, GA. This role specializes in high-level administrative leadership and cross-agency coordination. The position involves direct support to the Executive Director and executive staff, oversight of administrative functions, and leadership of a team of executive assistants. This is an in-office 5 days a week opportunity.Daily Duties: * Manage the Executive Directors calendar, schedule appointments and travel, and align priorities. * Monitor and respond to the Executive Directors emails and communications. * Prepare materials for executive meetings, including agendas, presentations, and reports. * Serve as the first point of contact for the Executive Director, handling communications with discretion. * Track deadlines and manage action items to ensure timely execution. * Coordinate the schedules and workflows of multiple senior executives across state agencies. * Lead a team of executive assistants, providing mentorship, oversight, and professional development. * Standardize administrative protocols and ensure consistency across departments. * Oversee administrative operations including compliance, document management, and process improvements. * Coordinate logistics for special initiatives, leadership retreats, and large-scale meetings. * Support inter-agency projects with detailed tracking, reporting, and communication. * Troubleshoot IT systems and serve as a liaison to technical support when needed. * Train staff on office technology tools to enhance productivity and reduce downtime.Ideal candidate: * Bachelors degree in Business Administration, Communications, Public Administration, or related field-or equivalent experience. * 5+ years of executive-level administrative support experience, including 2+ years supporting multiple senior leaders. * Proven ability to lead and coordinate administrative teams. * Advanced skills in Microsoft Office Suite and familiarity with project management tools. * Strong multitasking and organizational skills in dynamic, high-demand environments. * Excellent communication and writing skills for professional correspondence and reports. * Proficient in resolving common IT and systems issues; comfortable using Zoom, Teams, and related tools. * Demonstrated ability to handle sensitive information with professionalism. * Preferred experience in government, public administration, or nonprofit settings. * Familiarity with administrative operations and workflows within state agencies.Additionally, the ideal candidate will demonstrate: * Leadership: Ability to mentor and guide a team of administrative professionals while fostering a collaborative work environment. * Problem-Solving: Strong analytical skills to address complex challenges and develop effective solutions. * Proactivity: Anticipates the requests of the Executive Director and executive staff, taking initiative to address issues before they arise. * Attention to Detail: Commitment to accuracy in all aspects of administrative and project support. * Adaptability: Thrives in a dynamic, fast-paced environment with changing priorities.To be considered, candidates must: * Submit a detailed resume highlighting relevant experience and accomplishments. * Provide a cover letter outlining their suitability for the role and describing their leadership experience. * Include three professional references.If you have a background in executive administration and are looking for an opportunity to apply your leadership and organizational skills in a fast-paced public sector environment, apply today!Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you!Beacon Hill. Employing the Future (TM)

Created: 2025-05-11