Senior Executive Assistant

Confidential organization has an immediate need for a Senior Executive Assistant based out of their Kennesaw, GA, office location. The Senior Executive Assistant provides administrative support to several senior leaders at the organization. The position requires discretion, confidentiality, an understanding of business vocabulary and a detailed knowledge of the organization's operations, procedures, business partners and associates. Company Introduction:We are a company with a deep history in commercial construction we have grown largely due to how we view and treat our customers. We also provide our employees with a culture that allows for growth and the opportunity to learn more about construction in the local and nationwide markets. We offer our employees a competitive base salary with bonus potential, as well as medical, dental, vision, life and accident insurance. The organization contributes to your 401K upon your eligibility to participate in the program and offers a generous PTO program along with paid holidays.Responsibilities:Administrative Support | Partners with executives in identifying key opportunity areas while also working to reduce their daily workload. Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Works independently providing support to senior executive performing a broad range of administrative functions, to include highly sensitive/confidential matters.Meeting Coordination | Plan, coordinate, and ensure the executive's schedule is followed and respected. Provide "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the executive's time and office. Coordinates, as needed, with other staff for routing and signatures.Communication Management | Screen incoming calls, emails, and correspondence, and respond or direct them to the appropriate party in a timely and professional manner. Demonstrates a high level of professionalism and discretion in the development of communications, memos, and agreements made on behalf of the executive.Research and Meeting Preparation | Collect and prepare information for use in discussions/meetings of executive staff and outside individuals. Works on problems of diverse scope where analysis of data obtained from executives or researched from sources inside and outside the Company may be required. Drafts, edits, and proofs various types of documents, including correspondence, meeting minutes, and presentation material. Manages complex editorial changes to documents from multiple parties.Project Management | Lead or assist with special projects, including research, data collection, and report preparation. Coordinate cross-departmental projects to ensure timely completion.Event Planning | Organize company events, conferences, and executive team activities, ensuring all logistical aspects are managed efficiently. Organizes meetings/events, both on and off-site, which may include extensive arrangements, depending on the nature of the meeting and the location of the attendees.Confidentiality | Handle sensitive information with discretion and confidentiality, ensuring the executive office adheres to legal and ethical standards. Exercise judgment in selecting methods and techniques for obtaining solutions. Due to the level of the executive supported, the Senior Executive Assistant must recognize and discern what information may be disclosed to individuals within and outside the organization in order to protect confidences, confidential and proprietary information.Serves as a "gatekeeper" by screening emails, phone calls, and visitors; applying independent judgment to determine the most appropriate allocation of executives time for scheduled/unscheduled events, meetings, and requests.Researches and prioritizes issues and concerns addressed to the executive. Determines a recommended and appropriate course of action, referral, or response using independent and incisive judgment. Provides information to callers which requires extensive knowledge of company policies, practices, and operations. Accountable for the executives meeting commitments and deadlines.Drafts, edits, and proofs various types of documents, including correspondence, meeting minutes, and presentation material. Manages complex editorial changes to documents from multiple parties.Relationship Management | Build and maintain strong relationships with internal and external stakeholders, acting as a liaison for the executive office. Based on knowledge, may meet with visitors, in place of executive, to discuss, review or evaluate latest project matters. Acts as a key resource and liaison to other functional areas of the business, building cross­ functional relationships as needed.Researches and prioritizes issues and concerns addressed to the executive. Determines a recommended and appropriate course of action, referral, or response using independent and incisive judgment. Provides information to callers which requires extensive knowledge of company policies, practices, and operations. Accountable for the executives meeting commitments and deadlines.Office Management | Oversee executives' daily operations and schedules as needed. Acts as a Subject Matter Expert (SME) for department staff, regarding corporate policies, procedures and other functional requirements.Specific DutiesManage flights with charter flight companyPrepare company meeting minutes and monthly GC and Trade All Employee MeetingsManage calendars calendarCode executive travel and credit card expensesWrite business communications as appropriateKeep executive inboxes free of spamTrack down information needed from the organization for executivesQualifications:Bachelor's degree in Business Administration, Communications, or a related field preferred.Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior level executives.Excellent verbal and written communication skills.Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Ability and initiative to act independently to determine methods and procedures on new or special assignmentsStrong organizational and time-management skills.Ability to multitask and prioritize workloads in a fast-paced environment.High level of integrity and discretion in handling confidential information.Exceptional interpersonal skills with a professional demeanor.Proactive and self-motivated.Detail-oriented with strong problem-solving abilities.Flexible and adaptable to changing priorities and demands.Strong work ethic and reliability.As an EEO employer, our company is committed to providing all applicants and employees with equal access to employment opportunities, regardless of sex, race, age, color, national origin, disability, pregnancy, religion, genetic information, sexual orientation, transgender status, gender identity, marital status, veteran status, or any other characteristic protected by federal, state, or local law. Our company shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.

Created: 2025-05-11