Administrative Assistant

Connections Personnel is hiring for a temp to hire Administrative Assistant for our client located in Somerset, NJ that specializes in a wide range of international import and export services. The Administrative Assistant will be responsible for processing orders, arranging shipments using accounting system and other software as needed, communicate with customers and vendors for order confirmation, clarification and delivery arrangement.***** Prepare sales contracts, purchase orders, delivery orders and shipping instructions. Arrange shipment and delivery receipt to our warehouse.Prepare vouchers for all customer orders and shipments through company system.Assist Sales and Operation Managers.Communicate with customers for order confirmation, pricing, product availability, order processing and delivery arrangement.Input import and export shipment as well as inventory information into system or customer and third-party warehouse EDI.Provide Purchase Order to vendor and input payment information into system or customer and third-party warehouse EDI.Prepare shipping labels for documents and samples shipments.Work closely with warehouse department for the shipments to customers.Communicate with Accounting Department if there any AR/AP discrepancies or any issues.·Review monthly reports for past due balances, input reason for non-payment into our system, advise managers about collection information and contact customers about outstanding balances.Maintain good professional relationships with suppliers, customers and other staff.**Review and enter data.Attention to detail.Excellent communication skills, verbal and written skills.Cross-reference data accurately.Excellent organizational skills.Works well independently and with a team.Learn and utilize company system, Microsoft Word, Excel, Word and Outlook.At least 1 year administration work experience.Build and maintain relationships in the office and with customers/vendorsKnowledge of importing and exporting terminologyMust have High School Diploma.** 401K, Health insurance (Medical/Dental/Vision), Life Insurance, Disability Insurance, Paid Time Off, Paid holidays offered after being hired by company.Schedule:9 am to 5pm from Mon to Fri (1hour unpaid break) ***** $22-$25/hr depending on experience.***** Office/Hybrid - NJ (Office for 5 days from Mon to Fri for first 3 months, then Hybrid)For immediate consideration please apply online ***** *****

Created: 2025-05-11