Payroll Assistant (Contract-to-Hire)

Aerotek has immediate openings for Payroll Assistants (Time & Expense Associates) in our Jacksonville, FL corporate office. (This is a contract-to-hire position)This is an ONSITE position. Employees must sit in our Jacksonville, FL corporate office.Compensation (Non-Negotiable): $20.19/hour (annualized at $42K/year) + monthly bonusesJob SummaryThe Time and Expense Operations / Payroll Associate is responsible for the processing and management of the Time Capture and Expense activities with an overall focus on data collection, data integrity and customer service while representing professionalism within all relationships.Key ResponsibilitiesTime processing and adjustmentsProvide world class customer service in every interaction to ensure a quality employee experiencePerform collection of timecards and record of time data in the payroll systemMonitor time (regular, overtime & other hours) and attendance against timesheet data and time entry system to ensure correct submissions for the payroll systemRun reports to identify missing timecard information and/or variances; work with contractor to validate and correct timecardsConfirm all compliance requirements are met to process payment; request missing requirements in order to process payment through payroll systemCommunicate with clients and contractors to obtain approved timecards and expense documents.Manage time adjustment process (in case of time errors), including completion of required documentation, updates in the system and communications with impacted stakeholdersManage and track personal time off (PTO),absence etc.; manage related documentation and system updatesExpense processing and adjustmentsCollect expense forms and record expense information into payroll systemTrack contractor expense reports and ensure accurate matching with claimable receiptsExecute expense report adjustments in payroll systemAudit activities and issue resolutionSupport issue resolution with regards to the TCE process with a goal of ensuring customer satisfaction and timely resolution, including working closely with the field office to communicate required activities that need to happen in the field, and interacting with contractor for the required follow-upsValidate time & attendance against timesheet data and invoice where requiredPromptly escalate complex time and expense related inquires and issues to TCE Supervisor for resolutionValidate payment against expense forms, receipt back up and client & regulatory requirements.Manage timecard and billing audit and collection (including contacting contractors and/or clients for missing timecards) in PeopleSoft and Time CentralStart , Finish entry and Data entryEnter all starts (new hire and rehire) for assigned field offices within 24 hours of confirmed start date or finish.Audit New Starts report and partner with field office to confirm accuracyProcess finishes according to state specific requirements to ensure complianceAssist with data entry of personal data updates, direct deposit, position changes including rates and end datesCompetenciesAbility to prioritize, organize, problem solve and meet deadlines and goalsAbility to communicate effectively and provide follow upCapability of working in a team oriented environment that is fair, open and honestThorough knowledge of business policies and human resource practicesExcellent written/oral communication and interpersonal skillsStrong decision making abilityIntegrity and ability to maintain confidentiality and personal credibilityAbility to tackle complex issues and develop innovative, practical solutionsUnderstanding of the Allegis organization; context, complexity, dynamics, key issues and driversUnderstanding how information impacts the operating company and how data will be used to support operating company decisionsAction and detail oriented; able to prioritize while handling multiple tasksQualifications2 + years experience in a customer service related positionAssociates degree or two years of applicable experience in customer serviceBA/BS degree in Human Resources, Business, and Accounting preferredPersonal AttributesNatural team playerConfidential and diplomaticSelf-starter/initiatorCritical thinkerSeeks growth and self-improvementFlexibleResilient/composedSelf-awareAbility to prioritize, organize, problem solve and meet deadlines and goalsAbility to communicate effectively and provide follow upAbility to build strong partnerships with all internal customers, both in their own office and from a distanceUnderstanding how information impacts the operating company and how data will be used to support operating company decisionsAction and detail oriented; able to prioritize while handling multiple tasks

Created: 2025-05-11