Executive Assistant

Job ** Executive Assistant Wilmington, DEJob ** Full-Time* Industrials / Oil & Gas / ConstructionJob *We are seeking a highly organized and proactive Executive Assistant with experience in the industrials, oil & gas, or construction sectors. This role requires someone who thrives in a fast-paced environment, has excellent communication skills, and is adept at managing administrative tasks with precision. You will provide high-level support to senior executives, ensuring seamless day-to-day operations and acting as a key point of contact within the organization.Key *Calendar management for executive leadership, including scheduling, rescheduling, and prioritizing appointments.Aid executives in preparing for meetings, including compiling materials and briefing documents.Respond to emails and document requests on behalf of executives with professionalism and accuracy.Draft slides, meeting notes, and documents for presentations, briefings, and internal communications.Provide comprehensive administrative support, including travel coordination and expense reporting.Communicate and coordinate regularly with Project Managers to support cross-functional initiatives and ensure alignment on timelines and deliverables.Handle confidential information with discretion and professionalism.Create, maintain, and analyze complex spreadsheets for reporting and project tracking.Manage incoming calls and correspondence with a professional and efficient demeanor.Coordinate internal and external meetings, including logistics, materials, and follow-up actions.Support office operations and assist in document control and filing systems.Liaise with internal departments and external partners, including vendors, contractors, and clients in the industrial sector.Track deadlines, deliverables, and action items across multiple projects.Required Skills & *Proven experience (3+ years preferred) as an Executive Assistant or similar role in an industrials, oil & gas, or construction setting.Advanced proficiency in Microsoft Excel (pivot tables, formulas, charts) and other MS Office tools.Excellent administrative, organizational, and phone communication skills.Ability to work independently and manage multiple priorities in a fast-paced, high-pressure environment.Strong attention to detail and a proactive approach to problem-solving.Familiarity with industry terminology, safety practices, and field-office coordination.Preferred ****Associate or Bachelor's degree in Business Administration or related field.Experience supporting C-suite or senior-level executives.Knowledge of project management tools or ERP systems common in industrial/construction environments.

Created: 2025-05-12