Litigation Secretary

Position **Join an international law firm as a Legal Secretary, where you'll play a key role in supporting attorneys across litigation and transactional practices. This role is ideal for an experienced legal professional who excels in legal document preparation, case management, and providing high-level administrative support in a fast-paced legal environment.You'll work closely with attorneys and staff to ensure documents are flawlessly prepared, deadlines are met, and clients are well-supported throughout every legal process"”from litigation to M&A.Key *Draft, revise, format, and finalize legal documents and correspondence for both litigation and transactional matters (contracts, mergers & acquisitions, pleadings, motions, etc.)Manage attorney calendars, schedule court deadlines, and coordinate meetings, depositions, and client callsPrepare and file legal documents electronically with state and federal courts (including ECF filing)Provide trial **** organize exhibits, prepare binders, and assist with logisticsCoordinate travel arrangements and process expense reportsScreen and route telephone calls; schedule and manage video/audio meetings on behalf of attorneysOpen and manage client matters including conflict checks, billing setup, and engagement documentationProofread all outgoing documents to ensure accuracy in grammar, punctuation, and formattingHandle incoming and outgoing mail and correspondence, ensuring timely distributionMaintain organized electronic and physical filing systemsCollaborate with other secretaries and departments to support firmwide objectivesEnter attorney time records and ensure compliance with client billing guidelines**Education & *High school diploma or GED required; associate or bachelor's degree preferredMinimum 5 years of legal secretary experience in a law firm settingProficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)Typing speed of 60+ WPM with a high degree of accuracyStrong knowledge of litigation procedures, discovery, and court filing systems (state and federal)Familiarity with transactional document processes a plusPreferred Skills & ****Detail-oriented with exceptional proofreading and formatting skillsStrong organizational and multitasking abilitiesExcellent communication and interpersonal skillsProven discretion when handling confidential informationAbility to work independently, manage competing priorities, and meet tight deadlinesProfessional, courteous, and team-oriented attitude

Created: 2025-05-12