Staffing Coordinator / EA

Staffing Coordinator / EAJoin the fast-paced staffing division at AMI Network as a key support partner to our Staffing Team and Operations Manager. This full-time role is perfect for someone who thrives in a collaborative environment, excels at organization, and isn't afraid to speak up to keep tasks on track and projects moving forward. Youll play a vital part in the rewarding work of helping healthcare professionals find meaningful new opportunities.What we do.Since 2010 we've helped 100+ companies across the healthcare space hire hundreds of employees, and our clients range from fortune 500 Hospital Systems to innovative start-up Health Plans! We most frequently recruit clinicians- think Nurses, Therapists, etc. We have a ridiculously talented business development team, and weve recently been turning away searches because our recruiters are at capacity with job reqs. A good problem to have, but a problem nonetheless!What You'll Do.Onboarding & Employee Records· Own the onboarding process by ensuring all documentation is accurate, complete, and up-to-date· Verify I-9 documentation through E-Verify and maintain organized, compliant records· Coordinate pre-employment health screenings with a local urgent care partner· Keep employee files updated and well-organizedEmployee Support & Communication· Conduct weekly check-ins with temporary staff to follow up on absences, sick time, or concerns· Provide first-line support for employee and supervisor questions about basic HR policies, benefits, and hiring processes· Relay payroll-related updates to employees and collect timekeeping informationReporting & Admin· Generate internal reports for payroll preparation and client communication· Respond to unemployment claims, EDD inquiries, wage garnishments, and other employment-related compliance items· Manage incoming mail and ensure it reaches the right team members· Take ownership of main line phone calls, general inbox emails, and website chat inquiriesCompliance & Process Improvement· Ensure state compliance by distributing required forms and tracking training completions (e.g., Sexual Harassment Prevention)· Research and recommend process improvements to enhance team efficiency and solve everyday hurdlesThe Perks.· Hybrid work schedule· 2 weeks of PTO, including a week off from Christmas to New YearsHow we win.I. Team Success: our top priority is to create a system that facilitates: Balance, Sustainable Income, Fun, & Growth for our team.II. Client Success: we are driven to help clients hire "team members" who make a meaningful impact. We do this by making introductions to "off market candidates" and while taking a consultative approach to the talent acquisition process.The team.We are a young, close-knit team. We are driven to help people, love travel, are financially motivated, enjoy podcasts & personal development books, are fans of The Office, and most of us are avid adventurers and frequently bond over outdoors activities like snowboarding, soccer, craft beers, whiskey & wine, hiking, etc. We have a healthy obsession with technology, and pride ourselves on using innovative tools and processes to attract candidates nobody else is.Training.We love teaching and have a comprehensive 30-day onboarding plan to introduce you to our tools, processes, and procedures (and then some on top of that!)- this is a great job for someone who enjoys learning and is excited about Human Resources.**Qualifications.· At least 1+ years of Human Resource Experience· At least 1+ years of Executive Assistant Experience· Able to work in person in our Santa Monica office*If this sounds like your cup of tea, only send your resume to Katie at with a blurb about why you think this job is a good fit, whats an area of your life personally or professionally youre looking to improve. A creative subject line will get you extra credit, and for more bonus points wed love to hear an interesting fact about yourself! Do not apply here.Job Type: Full-timePay: $24 - $29 / hrSchedule:· 8 hour shiftLocation:· Santa Monica, CA: Hybrid Schedule

Created: 2025-05-12