Executive Assistant to a High-Impact Founder

Location: Portland, OR (Relocation Preferred)Status: Full-Time | On-Call | Travel RequiredCompensation: Commensurate with ExperienceThe OpportunityA visionary founder at the helm of a private, high-growth company is seeking a sharp, solutions-oriented Executive Assistant to serve as a strategic partner and operational anchor. This is a deeply trusted role supporting an entrepreneurial leader whose work spans multiple ventures and disciplines.An entrepreneurial leader with a fast-paced, idea-rich portfolio is looking for a sharp, strategic Executive Assistant to help turn vision into action. This is a high-impact, high-trust role for someone who thrives in motion"”someone who brings calm to complexity, creates order without being asked, and knows how to support a driven founder without slowing them down.If you thrive in high-performance environments, move quickly without sacrificing detail, and can confidently support someone who operates on intuition and vision"”you may be exactly who we're looking for.What You'll DoServe as the founder's point of leverage"”owning logistics, scheduling, travel, and key communicationsBring order to an ever-changing calendar; reorganize and reprioritize independently, without waiting for instructionTrack multiple concurrent projects, ensuring timelines and deliverables are metDraft executive briefings, summaries, and updates to keep information flowing and alignedCoordinate high-level meetings, content development, and strategic initiativesManage sensitive information with care, discretion, and professionalismBuild rapport and maintain clear communication with the founder's family members"”including spouse and adult children"”as well as close associates and long-standing personal contactsLiaise with a range of internal and external stakeholders, including senior partners, creatives, and advisorsApply modern tools (AI, productivity platforms, design software) to improve efficiency and support creative executionOperate with urgency, precision, and a calm presence"”no matter what's unfoldingWhat You BringExceptional organizational skills and attention to detailExperience managing complex, unstructured schedules"”especially for high-energy or founder-type personalitiesConfidence navigating ambiguity and driving clarity without constant inputProfessional presence, discretion, and sound judgment in sensitive or high-trust situationsA high degree of emotional intelligence, personal resilience, and the ability to stay grounded in environments where expectations shift quickly and feedback can be directStrong interpersonal skills"”you can build trust across personal and professional networks, including with family members and long-term associatesStrong written and verbal communication abilitiesFluency in tools such as Google Workspace, Microsoft 365, AI platforms, design software (e.g., Canva or Adobe), and workflow systemsA proactive mindset"”you anticipate, adapt, and act before you're askedComfort working long hours, being on-call, and supporting across personal and professional domainsWillingness to travel and relocate to Portland, ORPreferred ExperienceBackground supporting senior executives, founders, or public-facing leadersExperience in entrepreneurial, media, creative, or high-growth business environmentsExposure to pitch deck development, presentation design, or marketing content creationA mix of analytical strength and creative intuitionWork EnvironmentThe founder moves quickly, works intuitively, and values partners who can match that rhythm. You'll need to manage shifting priorities, operate without handholding, and build trust through clear communication and follow-through.This role is part of a long-standing, trusted inner circle"”but the speed and scope of work today calls for a new level of fluency in technology, operations, and creative execution. Comfort in a fast-paced, founder-led, and family-connected environment is essential.How to ApplyThis role calls for clarity, creativity, and a calm hand under pressure. To apply, please submit the following:1. Your ResumeShow us your track record"”highlight the impact, not just the titles.2. One-Page Executive Briefing MemoPrepare the founder for a meeting with:Who: Jamie Teal, Managing Partner at Teal VenturesWhen: Monday at 10 AMWhy: She's considering a $5M investment in a new initiativeNote: They've never met. No prior briefing.Your memo should include:Jamie's background and business focusKey topics to lean into"”or avoidRapport-building cues or smart questionsPersonal tidbits that help build connectionFormat it as if you're handing it to a fast-moving exec"”crisp, relevant, actionable.3. Your "Why"In a short, creative format of your choice (written, video, audio, slides, etc.), tell us:Why do you want this role?Why are you a strong fit?What do you bring that no one else does?Send your full application to assistantjobpost2025@Applications will be reviewed on a rolling basis.Final NoteThis is a rare opportunity to step into a deeply trusted role with real influence behind the scenes. If you're known for being the calm in the storm, for seeing five steps ahead, and for making things happen"”this may be the opportunity that defines your next chapter.

Created: 2025-05-12