Administrative Support Specialist

About UsWe are a small, tight-knit consulting firm that has been serving enterprise clients for over 20 years. Our team is passionate about delivering customer-first solutions while fostering a collaborative and supportive work environment. We are committed to stable, sustainable growth, and many of our team members have been with us long-term, reflecting the strong culture and dedication we uphold.Our employees love what they do, and we invest in a workplace where talent thrives, contributions are valued, and careers flourish.Why Join Us?Work-life ***** A company culture that prioritizes work-life balance for all employeesGreat pay & ***** Competitive compensation for top talent. We offer health insurance and paid time offSupportive ***** Work with a team that values collaboration, mentoring, and continuous learningGrowth ***** Join us as we expand, with potential to move to a full-time positionAbout the RoleWe are seeking a highly organized and professional Administrative Support Specialist to join our dynamic IT team. This role is ideal for someone who thrives in a fast-paced environment, is committed to providing excellent service to both internal and external stakeholders and is skilled at managing multiple tasks with accuracy and efficiency.This is a part-time position scheduled Monday through Friday, 8:30 AM to 12:30 PM, excluding company-observed holidays.Key ResponsibilitiesAnswer incoming calls and route them appropriately, maintaining a professional and customer-focused toneManage complex scheduling and calendar coordination for meetings, appointments, and team activitiesAssist in planning and coordinating internal and external IT events, including vendor interactions and logistical supportCompile and summarize data for internal reportsSupport the team with additional administrative tasks as neededRequired Qualifications2+ years of experience in an administrative, office coordinator, or similar support rolePrior experience managing calendars, scheduling meetings, and coordinating events, ideally within an IT or technology organizationExcellent verbal and written communication skillsStrong organizational abilities, attention to detail, and the ability to manage multiple priorities in a deadline-driven environmentAdvanced Excel skills, including formulas and data analysis; and strong proficiency in Outlook for professional communicationCustomer service mindset with a professional phone presenceExperience supporting sales teams or working with quotes/proposals is a plusPreferred QualificationsFamiliarity with ConnectWiseExperience supporting IT teams or technical staffPrior experience coordinating with vendors or service providers

Created: 2025-05-12