Executive Administrative Assistant

Essential Duties & ResponsibilitiesProvide professional support and operate as a trusted advisor across a multitude of topics specific to the Research and Development environment.Exercise sound judgment in diverse situations, with strong written and verbal communication, administrative, and organizational skills, with the ability to prioritize competing requests and timelines.Manage scheduling of calendars, able to deal with multiple changes and meeting conflicts.Arrange travel logistics (transportation, flights, accommodations) and be on-call to troubleshoot disruptions.Administer travel and expense reporting for the R&D leadership team.Establish and manage relationships with internal and external constituents to effectively juggle requests and mitigate frustration.Partner with cross-functional peers to manage special projects and prepare for executive and Board meetings.Maintain detail-oriented focus while multi-tasking and prioritizing projects with minimal guidance.Demonstrate the highest possible degree of professionalism, confidentiality, and sound judgment.Coordinate, organize, and prepare executive, Board, and other presentations and documents.Coordinate on-site/off-site meetings, special events, and conferences including facilities and caterers, invitations, speakers, budgets, etc.Protect confidential company information and always exhibit integrity.Partner with the R&D and CMO Chiefs of Staff to onboard new employees.Compose and prepare confidential correspondence, reports, and other complex documents.Skill & Education RequirementsBachelor's degree and 10+ years of executive assistant experience, including 5+ years supporting C-suite bio-pharma executives.Experience and comfort working in a fast-paced, dynamic organization.Positive and collaborative attitude even when under pressure.Demonstrate sound judgment and escalate relevant information to appropriate leadership in a timely manner.Superior communication skills (both verbal and written).

Created: 2025-05-31