Administrative Assistant

Our client is seeking a motivated and highly organized Administrative Assistant to provide critical support to the Directors and Vice Presidents responsible for the operational execution of their investment strategies. This individual will play a key role in maintaining seamless day-to-day operations by managing administrative tasks with precision and professionalism. The ideal candidate will be detail-oriented, proactive, and capable of thriving in a fast-paced, dynamic environment.Job **** Private Equity***** Greenwich, CT***** Administrative Assistant ***** $85k-110k base non-Exempt, plus annually discretionary bonus and benefits ***** 8:30am - 5:00pm**• Provide comprehensive administrative support to Directors and Vice Presidents across the investment operations team. • Assist with data entry and updates in DealCloud and other internal systems. • Handle ad hoc tasks and special projects as assigned. • Coordinate complex calendars, schedule internal and external meetings, and anticipate potential conflicts.• Provide calendar support for a Managing Director, multiple Directors, and secondary assistance to Vice Presidents. • Arrange domestic and international travel itineraries, including transportation, accommodation, and meeting logistics.• Process and reconcile expense reports accurately and efficiently via Concur. • Answer and manage incoming calls and inquiries with professionalism and discretion. • Build and maintain positive working relationships with internal teams, external partners, and vendors. • Serve as a reliable liaison between executives and other departments. • Handle sensitive information with a high degree of discretion and integrity. • Maintain a poised and professional demeanor in a fast-paced, high-pressure environment • Being able to work openly within a trade floor environment. **• Associate's or Bachelor's degree preferred. • Minimum of 5 years of experience in an administrative role, preferably within financial services or a similar corporate setting. • Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Concur. • Experience using CRM systems like DealCloud is a plus. • Strong organizational, time-management, and problem-solving skills. • Excellent communication skills"”both written and verbal. • Self-starter with a proactive approach to work and the ability to meet tight deadlines. • Professional, composed, and flexible in response to changing priorities.

Created: 2025-05-31