Associate/Office Manager

Job Posting - Associate/Office ManagerIf interested, we encourage you to apply directly through , or you may also submit a current resume and cover letter to CTEThe Center for Transportation and the Environment (CTE) is a member-supported 501(c)(3) nonprofit organization that develops, promotes, and implements advanced transportation technologies, vehicles, and fuels that reduce environmental pollution and fossil fuel dependency. CTE is a passionate, progressive workplace open to employee-driven ideas and opportunities. CTE is headquartered in Atlanta, GA with offices in Berkeley, CA and St. Paul, MN.This job opportunity is located in Berkeley, CA.CTE's mission is to improve the health of our climate and communities by bringing people together to develop and commercialize clean, efficient, and sustainable transportation technologies. Since 1993, CTE has managed a portfolio of over $3.8 billion in team research, development, and demonstration projects. We've helped over 400 US companies move their technologies into the global energy and transportation mainstream. Currently, CTE is heavily involved in the deployment of electric vehicles across the U.S. CTE works closely with vehicle manufacturers, component providers, and fleet operators, including transit agencies and logistics organizations across the country. To learn more about CTE, please visit Commitment to Expanding Opportunity and InnovationCTE is dedicated to fostering a workplace culture that values collaboration, problem-solving, and leadership in clean transportation. We believe that diverse perspectives and experiences drive innovation and strengthen our industry. By expanding access to opportunities and reducing barriers to workforce participation in the clean transportation sector, we help grow a highly skilled workforce that will drive competitiveness in the global economy. Our commitment goes beyond just hiring"”it extends to creating an inclusive, dynamic work environment where employees are supported through mentorship, professional development, community engagement, and equitable workplace policies.Position Summary This full-time position encompasses two main responsibilities: providing general project support to mid- and senior-level staff as an Associate and serving as the Office Manager for our St. Paul office.CTE partners with professional associations in the zero-emission transit industry to help advance adoption of zero-emission buses and provide support to transit agencies interested in fleet electrification. CTE is seeking an entry-level Associate to directly support the administration of two zero-emission transit associations and the many transit electrification programs that they impact. CTE's industry partners consist of stakeholders from transit agencies, educational institutions, and the private sector. This position will be part of a team that works with zero-emission transit leaders across the country to share zero-emission bus knowledge and best practices. This position will also have the opportunity to gain valuable experience on other medium and heavy-duty electric vehicle demonstration and deployment projects. CTE manages battery electric and fuel cell vehicle projects at all stages of the project life cycle including proposal writing, planning, procurement, vehicle and infrastructure design and manufacturing, deployment, and vehicle performance monitoring and reporting. Prior experience with zero-emission vehicles is not needed, but attention to detail and the ability to support multiple projects simultaneously are key. This position will also serve as the Berkeley Office Manager, assisting with general office management and human resource tasks in support of a 10-person staff. This position will also provide clerical and administrative support to members of our leadership team. Prior experience in human resources is not needed. The ideal candidate is attentive, professional, polite, and willing to meet each challenge directly. The ability to communicate effectively - verbally, visually, and in writing - and support and prioritize multiple tasks simultaneously are key. Travel is required on average 2-3 days per month. If you are a confident, organized, self-starter interested in the environment and transportation, we encourage you to apply.ResponsibilitiesSupport senior- and mid-level managers as part of a project teamMaintain a strong attention to detail Demonstrate effective verbal and written communication skillsDevelop and maintain working relationships with remote clients, partners, and stakeholdersGet up to speed quickly on zero-emission vehicle technologies and their applicationsMaintain association web presences, including public websites, LinkedIn pages, and private member portals Interface with association boards in a professional manner; participate in committee meetingsManage diverse membership of associations including member databases, member portal access, and contacts Execute association events and attend conferences as a representative of the professional associationsSpecific duties in support of our professional transit organization partners include:Meeting Support Draft meeting agendas for board committeesRecord meeting minutes and track action items Calendar Management Schedule meetings, provide agendas and Zoom information, and send meeting remindersNew Member Onboarding Coordinate & track the membership onboarding process to include login portal information, invoicing, and general onboarding Update and maintain contact database for association membersMonthly/Quarterly Reporting Summarize monthly/quarterly activities by category Communications Answer and direct phone calls and emails for general inquiries Manage a stock of supplies by ordering items, including but not limited to computer hardware, stationary, cleaning products, and food/beverageMaintain a neat office environment through routine cleaning and tidyingOrganize the office to maximize space and create intuitive storage systemsOrganize staff events and activities (e.g. lunches, outings, etc.)Assist HR with compliance measures, including annual reporting requirements and DOL and OSHA updatesRequired QualificationsProficient with Microsoft Office & Google Workspace applicationsDemonstrated history of collaboration and teamworkProficient in English writingLegally eligible to work in the United StatesPreferred QualificationsEvent planning and logistics coordination experienceNon-profit administration experienceEducational outreach and networking experienceSalesforce familiarity If you meet some but not all of the bullet points and think you'd be great for this role, we encourage you to apply.Salary Range$65,000 - $77,000Benefits Summary Medical, Dental, Vision, STD, LTD, and Life InsuranceMedical and Dependent Care FSA401k MatchPTO (Vacation, Sick Leave, Holidays, Volunteer Time)Maternity/Paternity LeaveFlexible Work Schedule/Hybrid Work ArrangementEducation AssistancePhone and Parking SubsidiesComputer Equipment/SoftwareValued at approximately $15,000/yearHow to ApplyPlease apply directly through or submit a current resume and cover letter to is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, ancestry, sex, age, sexual orientation, gender, gender identification, gender expression, marital status, HIV status, disability, or any other status protected by laws or regulations. All employment decisions are based on business need, qualifications, and merit.

Created: 2025-05-20