Director of Facilities

The New York City office of a global law firm is looking for a Senior Operations Project Manager/Facilities Director to join their team. This is a hybrid position (in the office 4 days/week). The role is to oversee and manage complex projects involving operational logistics around space planning and related areas. This role requires a professional who can effectively plan, coordinate, organize, and execute projects that involve office conversions, space optimization and managing the logistics of operational projects for a global firm.Key Responsibilities:Project Planning & Execution:Develop comprehensive project plans by assessing all needs and requirements including timelines, key accountabilities and responsibilities.Oversee and ensure that the detailed logistics plans align with broader firm and project objectives while ensuring that all factors and implications are considered.Monitor deliverables and project progress closely, ensuring that all deliverables are met and that every aspect of the project plan is effectively implemented.Ensure every detail is addressed to prevent any unexpected challenges or complications, with a focus on creating smooth and seamless transitions during project executions.Proactively communicate status to stakeholders including but not limited to project status, changes, modifications, delays, obstacles, mitigating factors, etc.Develop and prepare project meeting agendas, ensuring progress and needs are communicated effectively.Develop and manage the Operations team weekly project meeting agendas.Oversee the Operations team general email communication and delegate as necessary.Problem Solving & Decision Making:Objectively evaluate challenging problem situations and identify alternative solutions.Handle complex problems related to project plans and logistics, ensuring all factors are considered.Make informed decisions regarding projects and plans based on a deep understanding the dynamics involved in each situation.Resolve complex problems thoughtfully and with diplomacy and finesse as required by the situation and collaborating with other stakeholders as appropriate.Initiative, Independence & Collaboration:Work independently and collaboratively, taking initiative and using excellent judgment in managing projects and understanding organizational nuances.Attend all meetings in order to proactively stay on top of projects as they arise, pull the details and action steps of projects together to move projects forward in a timely mannerAssist others in staying organized and on top of their responsibilities within the context of the project.QualificationsAt least 7 years in project management or Facilities Management within the business operations, space planning, construction, facilities management or similar space.Experience with project management models is highly desirable.Bachelors' degree preferred.Exceptional planning, organizing and time management skills on simple and complex projects.Creates detailed yet easily understood project plans with relevant timelines.Strong attention to detail ensuring accuracy in all aspects of the job.Strong track record coordinating effectively with others to achieve concrete results and move projects forward in an effective manner.Nimble, flexible and adaptable to manage multiple priorities and shift focus and priorities quickly in a fast-paced environment in order to deliver premium service.

Created: 2025-05-20