Field Office Assistant

Field Office Assistant in ConstructionA Field Office Assistant (FOA) at a construction site supports the day-to-day operations of the field team by managing administrative tasks, ensuring compliance, coordinating logistics, and helping keep the project running efficiently. This role is critical for communication between the jobsite and the main office.Administrative & Document ControlDaily Reports: Collects and organizes daily field reports from superintendents and foremen.Permits & Compliance Docs: Maintains updated copies of permits, insurance certificates, safety training records, and other regulatory documentsCrew Timecards: Collects timecards from field crews, checks for accuracy, and inputs data into the payroll system.Site Visitors: Manages the sign-in process for vendors, subcontractors, inspectors, and visitors, ensuring safety orientation as required.Office and Site SupportOffice Supplies: Maintains inventory and places orders for basic site supplies (toner, paper, PPE, kitchen supplies etc.).Shipping & Receiving: Manages incoming and outgoing mail and packages.Meeting Support: Schedule toolbox talks, safety meetings.Software & Tools Typically UsedACC - construction management softwareMicrosoft Office - particularly Excel, Outlook, and WordTimekeeping Systems - Vista Viewpoint.Key Skills and TraitsHighly Organized: Able to handle competing priorities in a fast-paced job-site environment.Clear Communicator: Interfaces with field crews, superintendents, subcontractors, and home office staff.Problem Solver: Resolves minor site admin issues independently or escalates as needed.Typical Reporting StructureField Office Assistants usually report to:The Project Manager or Project EngineerOccasionally also support the Superintendent or Field CoordinatorDesired Skills and ExperienceField Office Assistant in ConstructionA Field Office Assistant (FOA) at a construction site supports the day-to-day operations of the field team by managing administrative tasks, ensuring compliance, coordinating logistics, and helping keep the project running efficiently. This role is critical for communication between the jobsite and the main office.Administrative & Document Control* Daily Reports: Collects and organizes daily field reports from superintendents and foremen.* Permits & Compliance Docs: Maintains updated copies of permits, insurance certificates, safety training records, and other regulatory documents* Crew Timecards: Collects timecards from field crews, checks for accuracy, and inputs data into the payroll system.* Site Visitors: Manages the sign-in process for vendors, subcontractors, inspectors, and visitors, ensuring safety orientation as required.Office and Site Support* Office Supplies: Maintains inventory and places orders for basic site supplies (toner, paper, PPE, kitchen supplies etc.).* Shipping & Receiving: Manages incoming and outgoing mail and packages.* Meeting Support: Schedule toolbox talks, safety meetings.Software & Tools Typically Used* ACC - construction management software* Microsoft Office - particularly Excel, Outlook, and Word* Timekeeping Systems - Vista Viewpoint.Key Skills and Traits* Highly Organized: Able to handle competing priorities in a fast-paced job-site environment.* Clear Communicator: Interfaces with field crews, superintendents, subcontractors, and home office staff.* Problem Solver: Resolves minor site admin issues independently or escalates as needed.Typical Reporting StructureField Office Assistants usually report to:* The Project Manager or Project Engineer* Occasionally also support the Superintendent or Field CoordinatorAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Created: 2025-05-23