Executive Assistant

A global investment firm in NYC is seeking an experienced Administrative professional to join their growing team as an Executive Assistant to support multiple Senior Executives and their teams. About the ** Monday to Friday 8:30am to 5:30pm or9am to 6pmSubstantial calendar management in OutlookCreating and modifying PowerPoint presentations (i.e., Marketing Materials, etc.), including the incorporation and formatting of charts, graphs, and imagesAccurately creating, formatting, and maintaining detailed Excel reports and Word documents utilizing advanced technical skillsCreating complex domestic and international travel itineraries and meetings; maintaining a travel profile for each executive with updated travel documentsBalancing conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlinesProactively bringing together appropriate people and resources to support the Executives in addressing issuesManaging email filing and document preparation for internal and external meetingsHandling clerical duties, including mailing, copying, binding, submitting, and processing invoicesPerforming other duties, as needed***5+ years of experience providing Administrative Support at the Executive-levelBachelors DegreeMicrosoft Office proficient (Excel, Outlook, PowerPoint, Word, etc.)Working knowledge of Concur and/or Expense Management toolsExceptional phone etiquetteGreat interpersonal skillsExcellent communication skills (written and verbal)Strong attention to detailHighly organizedAble to multitask efficiently and effectively

Created: 2025-05-31