Senior Executive Assistant

Accelerate Now is a digital marketing agency that exists to help trial law firms win "” in the courtroom and in their business.The attorneys who come to us are often held back by ineffective marketing campaigns and poorly managed business operations. We believe trial lawyers change lives "” and they deserve the attention and support they give their clients. Our mission is to rebuild their digital marketing strategies and streamline their operations so they can be as formidable outside the courtroom as they are inside.By empowering these firms, we ensure that communities across the nation have access to exceptional legal representation for their most pressing legal needs. This purpose drives how we show up, serve boldly, and live out our Core Values "” from every client call to every strategic decision._____________________________________Our Core FocusWe help trial lawyers unlock their full potential to ensure that people in communities across the USA receive the best legal representation they deserve.We understand that trial lawyers go above and beyond for their clients in ways that set them apart. Our goal is to:• Empower them to grow stronger through precise and effective digital marketing systems• Strengthen their lead management and business operations, enabling greater efficiency, growth, and success• Support their staff, fostering long-term growth and financial stability for individuals and families__________________________________Position SummaryWe are seeking an experienced, detail-oriented Senior Executive Assistant to support our CEO, Shawn Grant. The ideal candidate is a proactive, highly organized professional with a background in tech firms or marketing agencies and strong skills in communication, scheduling, marketing support, and financial tracking.This role is essential to the CEO's effectiveness and the firm's leadership operations. The successful candidate must not only be capable in execution but also embody the Core Values of Accelerate Now "” operating with integrity, commitment, and a passion for client success.__________________________________Key ResponsibilitiesScheduling & Calendar Management• Manage and coordinate the CEO's calendar, including appointments, meetings, and events• Schedule and confirm internal and external meetings• Anticipate upcoming commitments and prepare materials accordinglyTravel Coordination• Organize all domestic and international travel logistics• Maintain detailed itineraries and manage travel expense reportsCommunication Management• Monitor the CEO's email inbox, draft responses, and flag urgent matters• Draft, edit, and format high-quality communications and reportsFinancial Administration• Track and reconcile expenses; assist in budget management• Match invoices to revenue generated and support financial reportingAdministrative & Operational Support• Prepare agendas, take minutes, and follow up on action items• Coordinate logistics for executive meetings, board presentations, and events• Conduct research and compile reports to support CEO decisions• Handle confidential matters with discretion• Assist with personal tasks so the CEO can focus more on strategic initiativesMarketing Support• Assist with organizing presentations and podcasts• Collaborate with the marketing team on project deliverables• Ensure all CEO-related communications align with brand standards__________________________________QualificationsExperience• 5+ years as an Senior Executive Assistant, preferably in digital marketing or tech environmentsCore Competencies• Excellent communication skills (written and verbal)• Strong organizational and time management abilities• High attention to detail and a proactive problem-solver• Trusted, reliable, and committed to high-quality execution• Able to work independently and in fast-paced settingsTechnical Skills• Proficient in Microsoft Office or Google Workspace• Skilled in expense tracking and invoice reconciliation• Familiar with Canva, Adobe Creative Suite, or similar design tools• Knowledge of digital marketing and social media tools is a plus__________________________________Our Core ValuesAt Accelerate Now, we don't just do marketing "” we fight for our clients growth like they fight for justice. You'll thrive here if these values reflect who you are:AI-FirstWe are an AI-First company. This means we lead with powerful artificial intelligence solutions that drive smarter decisions, streamline operations, and deliver faster results! We build high-impact AI solutions that move the needle. For our law firm clients, this translates into higher quality leads and a greater return on investment "” all with fewer bottlenecks and more predictability. Internally, we operate with a velocity mindset, prioritizing fast execution and continual optimization. We obsess over efficiency and relentlessly automate the repeatable.Relentless Pursuit of Client Success We bring unwavering energy, drive, and dedication to everything we do"”because our clients success is our mission. Day or night, we show up with grit and determination, pushing boundaries and going the extra mile to deliver exceptional outcomes. We don't settle. We outperform, overdeliver, and never stop until our clients win. Integrity You Can Count OnWe lead with honesty, respect, and unwavering accountability"”because trust is the foundation of everything we do. Our word is our bond, and we honor every commitment to clients and teammates alike. No shortcuts, no spin"”just clear, consistent follow-through that earns confidence every time.Flawless ExecutionOur work sets the gold standard. Every deliverable is precise, timely, and done with pride "” because our clients deserve the best. We pride ourselves on being diligent while delivering flawless execution. Our websites are built with the same quality that our attorneys give their clients in the courtroom.Continuously LearningOur clients continued success depends on our commitment to constant learning. We approach every day with curiosity and a drive to grow"”because staying ahead of the competition requires nothing less. Were relentless in sharpening our skills and dedicated to helping our clients win.__________________________________Interview Process:Initial Interview: To assess fit and experience.Second Interview: To access functional knowledge, technical skills, and scenarios. Third Interview: To assess long-term alignment, expertise, and leadership potential._____________________________________Accelerate Now is an equal opportunity employer committed to diversity and inclusion. We welcome qualified applicants aligned with our purpose and values to apply and become a vital part of our leadership support team

Created: 2025-05-31