Executive Assistant - Hybrid

Our client, a prestigious investment firm focused on academics and research based in Palo Alto, is seeking a professional, detail-oriented Executive Assistant to provide high-level administrative support to a dynamic and fast-paced team. This role requires exceptional organizational skills, sound judgment, and a proactive mindset to manage multiple priorities while maintaining confidentiality and professionalism.***** $100k base + bonus + outstanding benefits!About the RoleIn this position, youll support multiple leaders across operations, legal, and administrative functions. You'll handle complex scheduling, manage communications, coordinate travel and events, and help ensure everything runs smoothly behind the scenes. This is a key support role within a collaborative and mission-driven environment.Key ResponsibilitiesManage busy calendars, schedule meetings, and resolve conflictsCoordinate domestic travel and process expense reportsServe as a point of contact for internal and external communicationsPlan logistics for meetings, events, and board-related activitiesMaintain office operations, supplies, and vendor coordinationSupport project tracking, document preparation, and ad hoc requestsProvide backup support across the admin team when neededWhat We're Looking For2+ years of executive or high-level administrative support experienceExcellent organizational and time-management skillsStrong written and verbal communication abilitiesProfessionalism, discretion, and a problem-solving mindsetProficiency with Microsoft Office and other common productivity toolsComfortable handling sensitive information with confidentialityBachelors degree requiredWhy Join UsBe part of a supportive, mission-driven teamContribute to meaningful work with long-term impactEnjoy a professional, high-integrity work environmentAccess to adult continuous learning, fitness facilities, and generous time off policy!You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the SanFrancisco Fair Chance Ordinance. California applicants, please view our Privacy Notice ****.Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Created: 2025-05-31