Administrative Assistant

Administrative AssistantExton, PA12 month contractThe ideal typical work hours will be from 6:30 AM to 3:30 PM, including 1 hour of unpaid lunchtime.Job **The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.Essential *The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.• Calendar management and coordination of meetings• Coordinate domestic as well as international travel arrangements for the department• Process Invoices and prepare expense reports• Assist with ad hoc projects under general guidance from the manager• Provide support to other members of the department as needed• Interact with staff at all levels in a fast-paced environmentWhile being assigned to work at the front desk (typically 6:30 AM to 10:30 AM),• Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.• Issues control badges as required, records visitors arrivals and departures.• Ensure the vendors complete the safety and GMP training when needed and maintain the records.• Answer incoming calls and route accordingly. Maintain updated phone list with changes.• Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.****• 3 to 5 years of experience of administrative skills• Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook• Must be a self-starter with the ability to multi-task• Flexibility to accommodate rapidly changing priorities and deadlines.• High level of accuracy and attention to detail• Strong verbal and written communication skills• Strong customer service skills

Created: 2025-05-31