Assistant Payroll Manager

OVERVIEW OF THE ROLE/JOBThe primary responsibility of the Asst Payroll Manager is to administer and perform payroll functions for the company following the current federal, state and local standards, guidelines and regulations. The Asst Payroll Manager is will administer authority, responsibility, and accountability necessary for carrying out the assigned duties. KEY ***** PayrollEstablish and maintain confidential community payroll files in accordance with state and federal regulationsVerify pay amounts, hours of work, deductions, etcPrepare manual checks as neededProcess and approve payroll weeklyNotify benefits broker of terminationsProcess garnishments and pay advancesMaintain deduction and authorization records for each employeeSubmit payroll for processing within assigned time framesRespond to questions related to established payroll processes and proceduresRetain appropriate W-2 and W-4 Tax RecordsCollaborate with HR to maintain ACA records in PaycomReview benefit and other pay deductions each pay periodProcess and upload 401(k) contributions and loan deductions as neededPrepare payroll reports as needed (including Quarterly Average Hours Reporting)Process and provide monthly bank reconciliations to Accounting DepartmentUpload, verify and submit quarterly Payroll Based Journal (PBJ) dataProcess timesheets and time edit forms for community HR employees on a timely basisProvide employment and income verifications as neededDemonstrate a passion for caring as evidenced by interaction with co-workers, employees, and executivesComplete special projects and other duties as requestedImplement and maintain an adequate personnel record filing systemKeep department managers informed of changes in personnel mattersAssist with risk management and safety programsAssist with Worker Compensation claims and may coordinate work between employees and the insuranceMaintain confidentiality of all pertinent employee informationProvide public information (i.e., verification of employment, wages, etc) in accordance with current laws and community policySKILLS AND **Must have basic computer knowledgeUnderstanding of payroll and payroll tax lawsMust maintain confidentiality and integrityMust be knowledgeable of payroll laws, regulations, and guidelinesMust be knowledgeable of computer systems, system applications, and other office equipmentMust possess intermediate word processing and spreadsheet application skillsGeneral knowledge of administrative practices and proceduresMust be knowledgeable of computer systems, system applications, and other office equipmentEDUCATION AND *Education: Must possess, as a minimum, a high school diploma or GED (AA Degree in Business Administration preferred but not necessary)**** 3 years of payroll experience preferredHRIS and payroll experience preferred

Created: 2025-05-31