Customer Service Representative

Position Summary: Supports customers and outside sales staff as the main point of contact including but not limited to providing information, catalog support, order processing and maintenance, returns & credit requests, non-technical troubleshooting and issue resolution. Communicates and coordinates activities with others to meet customer requests and expectations in a timely manner in accordance with the company policies and procedures.Primary ResponsibilitiesStrives to provide outstanding customer support to the satisfaction of callers by taking ownership of issues and consistently going the extra mile. Looks for the best resolution to customer issues using good judgement between the customer's requirements and the Company's interests, within the company objectives, procedures, and guidelines.Supports and helps achieve company goals & strategy. Utilizes all information and the tools available to proactively assist customers with product availability and other inquiries. Reviews, enters, and maintains customer orders. Reviews orders for accuracy, contacts customers if necessary. Reviews and processes special pricing order releases per the conditions stated. Reviews and processes requests to change customer orders within guidelines.Coordinates product expedite requests per customer request. Also reviews daily open order reports to expedite proactively on behalf of the customer. Communicates with the buyer/planners; coordinates all related order maintenance such as ship method, dates, communication back to customer, etc.Initiates all necessary activity and/or communication within the company to resolve customer issues. Follows up on customer inquiries until resolved and communicates back to customers or the outside sales members.Processes all return requests and helps coordinate credits and stock rotations.Supports Outside Sales with sample requests and other inquiries. Acts as backup for other team members and other tasks within the Customer Support & Supply Team as needed. Helps with all activities within the Order Fulfillment Cycle when needed including the warehouse. Performs miscellaneous administrative tasks within the team such as filing, purging, etc. Performs other activities, tasks and special projects as requested by the management.Supports and contributes to ongoing improvement initiatives and projects. Looks for ways to improve departmental processes and system functionality.Relays customer feedback into the organization to help improve customer service and satisfaction. Communicates pricing and terms and conditions related to accountsInitiates customer complaints in Babtec system as necessary. Minimum Qualifications Detail oriented and proactive, ability to manage and prioritize multiple tasks with complete follow-through, effective time management and organizational skills, ability to work under pressure.Willingness to learn, self-directed, service oriented, sense of urgency. Enjoys dealing with and helping people. Flexible and adaptable to fast changing environments.History of successful and professional relationships with previous employers, managers, and co-workers.Education & Experience RequirementsHigh school diploma or equivalent; some college education preferred.2-4 years of previous customer service experience preferred.Understanding of Order Fulfillment Cycles, Supply Chain, and distributors a plus. Proficiency with MS-Office applications; SAP knowledge a plus.Physical Requirements Frequently remain in a stationary position, particularly, but not limited to, at a desktop computerOccasionally moving about, particularly, but not limited to, the office building including the warehouse.Frequent repetitive use of hands/arm: particularly concerning typic, writing, phone and computer useContinuous communication: verbal and written, phone and electronic

Created: 2025-05-31