Secretary-Arts and Sciences

Salary $33,523.00 AnnuallyLocationDallas, NCJob Type Full-Time Regular StaffJob Number 2022-00651Division Academic AffairsDepartment Arts and SciencesOpening Date 05/27/2025SUMMARYOpen until filled-Perform a variety of administrative support services for the Arts and Sciences Division.  Assist with registration and student advisement; provide information about divisional programs; serve as a contact person in the divisional office; assist students, faculty members, and visitors.DUTIES AND RESPONSIBILITIESServe as a contact person for students and visitors; answer telephone and relay messages; provide information to students, faculty members, and visitors to the office.Provide program information through personal contact, telephone, e-mail or mail; revise information and handouts periodically to reflect changes in curriculums.Assist with registration by entering student schedules, processing drops/adds and withdrawal/audit information.Type and compose correspondence, memorandums, minutes, handouts, flyers, reports, merged mailings, and forms.Prepare requisitions for printing, assure delivery to print shop, and distribute materials in a timely manner.Prepare supply requisitions as needed; follow up on lost requisitions, urgent orders, incorrect billings, etc.; inventory and order supplies.Process travel requests and reimbursements.Assist with arranging room schedules and equipment requests.Perform other related duties incidental to the work described herein.MINIMUM EDUCATION QUALIFICATIONSHigh school diploma or GED plus two years clerical experienceOR associate degree in office administration, office systems technology, secretarial science, or related field required.Career Readiness Certificate (CRC) preferred.MINIMUM EXPERIENCE QUALIFICATIONSProficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) required.Working knowledge of operating standard office equipment and related tools and technology required.Excellent interpersonal, written, and verbal communication skills required.Strong organization skills and demonstrated ability to handle multiple tasks in a fast-paced environment required.Demonstrated competencies through internal testing required.Experience in an educational environment preferred.PHYSICAL REQUIREMENTSGenerally, works in a traditional climate-controlled office environment and requires the ability to sit for extended periods.Some walking, standing, and bending required, and the ability to lift and maneuver items weighing up to 25 pounds required.Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines.In addition to regular office hours, position sometimes requires overtime and/or evening hours.BENEFITSGaston College provides a comprehensive, affordable insurance and benefits program.  We are continuously investigating new benefit offerings that are responsive to the needs of our regular** employees. State Health PlanDental InsuranceVision InsuranceHealth Care and Dependent Care Flexible Spending AccountsEmployee Assistance ProgramAdditional Supplemental InsurancesNC State Retirement PlanSupplemental Retirement PlansDisability Benefits, Long- and Short-TermLongevity PayState Employees Credit Union EligibilityLeave (Vacation, Sick, FMLA, Civil and Military, Child/Student Involvement, Education, and Voluntary Shared)Paid HolidaysEducational Advancement CompensationTuition AssistanceEmployee Discount ProgramBenefits Overview Booklet**Please note:  Temporary (part-time) employees do not earn benefits.

Created: 2025-06-03