Administrative Assistant

Job ** Administrative Assistant Bath Beach, Brooklyn, NY (On-Site) Monday - Friday, 9:00 AM - 6:00 PM | Full-TimePosition ** We are seeking a highly organized and proactive Administrative Assistant to join our team in Bath Beach, Brooklyn. This hybrid role combines administrative support with project coordination responsibilities, playing a key role in keeping daily operations efficient while driving project timelines and deliverables. The ideal candidate will be detail-oriented, resourceful, and able to balance multiple priorities in a fast-paced environment.Key **Manage daily office operations including answering phones, responding to emails, and greeting visitors.Maintain and organize filing systems, both electronic and physical.Coordinate calendars, schedule meetings, and arrange travel and logistics for team members.Prepare, proofread, and edit reports, presentations, and correspondence.Monitor office supply levels and place orders as needed to ensure smooth operations.Handle sensitive and confidential information with discretion.Plan, coordinate, and track small to mid-sized projects from initiation through completion.Develop and maintain project schedules, task lists, and status reports to ensure deadlines are met.Facilitate communication between departments to ensure alignment and resolve project-related issues.Monitor project progress, flag potential risks, and escalate issues to leadership when needed.Support process improvement initiatives to optimize workflow and increase efficiency across teams.Associate's or Bachelor's degree preferred.2+ years of administrative experience; project coordination or management experience is a plus.Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management tools such as Asana, Trello, or is highly desirable.Strong organizational, time management, and problem-solving skills.Excellent written and verbal communication abilities.Ability to manage multiple tasks, prioritize effectively, and meet deadlines.Professional, adaptable, and collaborative attitude with a keen attention to detail.***Competitive salaryHealth, dental, and vision insurancePaid time off and company holidaysOpportunities for professional growth and advancementSupportive, team-oriented work environment

Created: 2025-06-05