Executive Assistant

Full Job DescriptionThe MICUA Executive Assistant handles a broad range of duties that support and enhance the operation of a seven-person team. Responsibilities include: office administration; coordination and scheduling of meetings and events; compilation and submission of documents and publications; letter-writing and handling of other correspondence; web and social media-based support; and assistance with special projects. MICUA provides public policy leadership in support of independent higher education, fosters cooperative efforts among member institutions and Maryland's public colleges and universities, and serves as a liaison between its member campuses and the state and federal governments.Specific Duties:Serve as the primary scheduler and coordinator for a small office and effectively and efficiently organize the office calendarAnswer and direct phone callsReceive, sort, distribute, and log mailReply to email, telephone, and face-to-face inquiriesPrepare and distribute written correspondenceMaintain contact lists and directories for key positions at 13 collegesDevelop and maintain electronic and manual filing systemsMaintain office supplies inventoryProvide logistical support for MICUA Board of Trustees and affinity group meetingsSchedule, organize, and arrange meetings with campuses, legislators, college presidents, and other key constituentsTake accurate minutes of meetingsPrepare written materials for meetings, including agendas, presentations, and briefing booksHelp plan and organize annual events such as overnight retreats and student advocacy days in AnnapolisWork on special projects in collaboration with other MICUA staff members, including communications, research and policy, government affairs, and campus relationsMaintain a legislative database and review bills and testimony during the legislative sessionEdit, format, finalize and submit legislative testimonyAssist in the drafting and preparation of reportsHelp maintain and update MICUA's social media accounts and websitePerform other duties as assignedQualifications:A bachelor's degree is required3-5 years of professional work experience in a professional office, nonprofit, or corporate environment in roles requiring independent judgment, written communication, and collaboration is preferredCuriosity and an interest in learning about the core functions of a higher education advocacy organizationExcellent interpersonal and both written and verbal communications skillsAbility to work well as part of a teamStrong organizational, planning, and time management skillsAbility to multi-task and prioritizeAttention to detail and problem-solving skillsExperience with social media platformsProficient in Microsoft Office Suite, including Word, Excel, and PowerPointProficient in Adobe Acrobat ProThe position is salaried between $50,000 and $60,000, and offers a full range of benefits, including health, dental, vision, long-term disability, and life insurance. MICUA does not discriminate against any protected class under federal, state, or local law in recruitment, admission and access to, or employment with the organization. MICUA provides flexible work hours with the opportunity for both in person (at least 3 days per week) and telework engagement.Job Type: Full-timePay:$50,000.00 - $60,000.00 per yearBenefits:401(k)Dental insuranceHealth insurancePaid time offTuition reimbursementVision insuranceSchedule:Monday to FridayAbility to Commute: Annapolis, MD 21401 (Required)Work Location:In personFor more information about the organization visit . Interested parties should submit a letter of interest and resume to Ashley Swift, Manager of Business Operations, ataswift@.Application Deadline:June 20, 2025Please note:Applications will be reviewed and interviews may be conducted on a rolling basis prior to the deadline. Early submission is strongly encouraged.

Created: 2025-06-05