Administrative Assistant

Vaco is hiring for an Administrative Assistant ***** Jacksonville, FL ***** $17-$20/hour BOEJob Duties and Essential FunctionsResponsible for answering phones, taking messages, greeting visitors and directing appropriate staff. Responsible for opening and distributing mail, retrieving and distributing faxes to appropriate staff. This may include preparing and distributing to large groups emails and communications.Scheduling and coordinating meetings, conferences and making all audio and visual arrangements. Maintaining calendars, preparing agendas and minutes to all meetings.Compile data, create and maintain spreadsheets that may include weekly reports for management team. May also prepare expense and budget reports for the team or department. Create, copy and distribute forms, documents, manuals. Organize, file and maintain all corporate documents, records and reports according to record retention policies.Coordinate travel arrangements and provide backup administrative support for management as needed.Knowledge, Skills and Abilities Proficient in Word, Excel, Outlook Strong communication skills, both verbal and writingRelevant Experience3 years administrative/clerical experience2 years of experience in a corporate settingEducationHigh School Diploma | GED Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individuals skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the companys 401(k) retirement plan.

Created: 2025-06-06