Executive Assistant

We are seeking an Executive Assistant for our office in Midtown Phoenix!Who Are We?At Adelante Healthcare, we believe that healthy people create healthy communities. Our mission is to improve the health of our communities by providing the highest level of primary and preventive care, making it affordable for everyone. For over 40 years, we have been dedicated to serving our communities by providing healthcare to those most vulnerable by offering health care services at nine locations throughout Maricopa County. By joining the Adelante Healthcare team, you become part of a patient centered caring organization that is playing a vital role in helping our communities.OUR AMAZING BENEFITSWe offer a culture that values caring, professional development, growth, and sustainability. We provide a comprehensive and competitive benefits program including:· Medical, Dental, and Vision available DAY ONE!· 3 weeks Paid Time Off annually· 10 paid Holidays annually· 403b Retirement Account Savings Plan· Tuition Reimbursement for eligible programs· Employer-paid Short Term and Long Term Disability· And MOREWHAT YOULL NEED TO HAVEBA/BS degree preferredHigh School Diploma or GED from an accredited institutionMin. of 2+ years of full-time work experience or equivalent, highlighting both administrative and analytical skill sets in Executive Assistant functionInitiative, a proactive approach, strong collaboration, flexibility, and problem-solvingConsiderable independent judgment is required.Knowledge of departmental policies, procedures, and organizational relationships.Knowledge of the organization, punctuation, and composition of business letters, reports, charts, and tabular material.Knowledge of correct English usage, spelling, and punctuation.Knowledge of software programs such as Microsoft products to create presentations, charts, graphs, and spreadsheets.Ability to maintain a high degree of confidentiality.Ability to make decisions where precedents may not be established.Ability to apply instructions and guidelines in the disposition of problems.Ability to efficiently handle multiple tasks requiring a high degree of attention to detailWHAT YOULL BE DOING DAY TO DAYManages and prioritizes meetings for the Board, Board Committees, and ELTAssists Board Members, CEO, and ELT with special project requests and administrative needsAssist in preparation of board meetings, board manuals, and all board correspondenceCreate and submit expense reimbursement requestsRetrieve data as necessary to give the Board, CEO, and ELT, a strong sense of context to important, and sometimes sudden, meetings or initiativesRead and analyze incoming memos, submissions, and reports to determine their significance and plan their distributionFile and retrieve corporate documents, records, and reportsResearches, compiles, assimilates, and prepares confidential and sensitive documents and briefs the executive regarding contentsPerforms a variety of administrative and executive support tasks which may be highly confidential and sensitivePrepare Board records and reportsReviews, proofreads, and edits documents prepared for the executives signatureMay assist in the preparation of the office and board budgetsAttends meetings as executives representative; reports on proceedingsCompiles and maintains records, statistical information, and reportsPrepares agendas and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings as requiredCoordinate and arrange all aspects of domestic US and global travel

Created: 2025-06-09