Executive Assistant

An established financial services firm in Manhattan seeks an Executive Assistant, supporting a small team of senior executives in a dynamic and rewarding environment. This role presents an exciting opportunity for a professional who excels in providing high-level administrative support. Must have C-Suite support experience.***** $130-150K base plus OT & bonusFully onsite***** 9 am - 5:30 pm**Provide proactive and high-level administrative support to two senior executives, demonstrating exceptional organizational skills and attention to detail.Serve as a gatekeeper, managing phone calls, emails, and correspondence with professionalism and discretion.Coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements with precision and efficiency.Schedule high volume meetings and domestic and international travel for executives.Prepare and distribute a variety of communications, such as agendas, letters, reports, presentations, and confidential documents, maintaining confidentiality at all times.Manage general office duties, including ordering supplies, coordinating office maintenance, and overseeing day-to-day operations.Coordinate logistics for in-person, virtual, and remote meetings, ensuring seamless execution and a professional experience for all participants.Demonstrate flexibility by assisting with ad hoc projects and providing support across various functions as needed.**5-7+ years of experience as an Executive Assistant or in a similar role, demonstrating a track record of success and proficiency in providing high-level support.Exceptional written and verbal communication skills, with the ability to interact effectively with executives, colleagues, and external stakeholders.Proficiency with GSuite and Microsoft Teams, Word, Excel, Outlook, and PowerPoint.Strong organizational skills and the ability to multitask effectively, maintaining composure and attention to detail in a fast-paced environment.Demonstrated discretion and the ability to handle confidential information with integrity and professionalism.A proactive and collaborative mindset, with a willingness to take initiative and contribute to team success.

Created: 2025-06-09