Administrative Assistant

Join our Team! Henneman Engineering is looking for a full-time Administrative Assistant to handle general office tasks and administrative duties. We are looking for a self"starter that can take a task from start to finish without continuous oversight. Attention to detail, the ability to multi"task, and a cheerful disposition are necessary to succeed in this position. The Administrative Assistant can work in either our Madison or Waukesha, Wisconsin offices. This role is a full-time, in-office position. Essential Duties and **Greet clients and other callers, both in person and over the phoneOrganizing and scheduling appointments, meetings, and trips Maintaining inventory of office supplies and ordering more supplies as neededKeep record of company vehicle maintenance and take cars in for maintenance; maintain car usage log. Assist engineers with specifications and other miscellaneous projectsUse project management software to log RFIs and project workType and distribute letters and other documents as requestedCreate project intake forms and expense reportsMaintain credit card receipts Collect, organize, and distribute mailTake any outgoing mail or packages to the post office as necessaryRun miscellaneous errands as necessaryMaintain and update Indeed job boardAdditional other office tasks and administrative duties as neededEducation and/or ExperienceAssociates degree required. Bachelor's degree highly preferred. Minimum five years working in the administrative industry required. Administrative experience in an engineering firm is highly preferred.Experience working with Microsoft Office suite required.Experience working with Newforma, or a similar engineering project management software, highly preferred. Notary public highly preferred.Additional RequirementsStrong analytical and problem"solving skillsBelieves in a proactive approach over reactiveStrong written and oral communication skills High level of accuracy and attention to detailHighly proficient in Microsoft Office SuiteAbility to prioritize work, meet deadlines and concentrate on detailed informationAmiable personality that works well with a variety of personality typesStrong communication skills401(k) with employer matchHealth, Vision, and Dental insuranceShort- & Long-term disabilityFlexible spending account and health savings accountParental Leave PolicyPaid Time Off This Job Is Ideal for Someone Who ***Dependable and reliableAdaptable/flexible and enjoys doing work that requires frequent shifts in directionDetail-orientedAutonomous/Independent

Created: 2025-06-09