Assistant Town Clerk

THE TEAM YOU WILL BE JOININGA forward-thinking municipal government supporting one of the fastest-growing communities in North CarolinaOver $160M in recent capital improvements invested across public safety, parks, and infrastructureFacilities & Asset Management division focused on efficient, sustainable growth for community-serving assetsLeadership team committed to innovation, operational transparency, and resident-focused service deliveryHighly collaborative work environment with partnerships across Fire, Parks & Recreation, Library Services, and Public WorksLOCATIONBased in Mooresville, NC, onsite 5 days a weekWHAT THEY OFFER YOUA strategic seat leading end-to-end construction projects that directly shape the future of the TownAccess to high-impact, community-focused capital initiatives"”fire stations, rec centers, libraries, and moreLong-term stability in the public sector with excellent benefits and work-life balanceA mission-driven environment with visible outcomes and strong cross-departmental supportReporting line to the Director of Facilities & Construction Project Management with room to growWHY THIS ROLE IS IMPORTANTServes as a key administrative liaison between the Town Manager's Office, Board of Commissioners, and the public"”ensuring transparency, accuracy, and professionalism in all official communications.Acts as the Town Clerk in their absence, maintaining continuity of government operations and ensuring statutory responsibilities are met without disruption.Supports elected officials by coordinating communication, handling sensitive documents, and preparing timely and accurate meeting materials and minutes.Plays a central role in safeguarding and managing public records in compliance with North Carolina statutes"”preserving the Town's legal and historical integrity.Enables smooth operation of meetings and legislative processes by organizing agendas, recording minutes, and ensuring accurate documentation of decisions.Helps maintain public trust through accurate, confidential handling of citizen inquiries, official correspondence, and board directives.Keeps departments informed and connected, ensuring cross-functional communication flows smoothly across all levels of Town government.THE BACKGROUND THAT FITSAssociate degree (or higher) in legal studies, public administration, or a related field, with 3-5 years in executive-level administrative support, office management, or government work.Strong familiarity with local or state government operations, especially in handling public records, ordinances, and board procedures.Proven ability to take accurate, detailed meeting minutes and handle confidential information with professionalism and discretion.Skilled in modern office technology, including Microsoft Office Suite, databases, and agenda management software.Confident communicator with the ability to interact effectively with elected officials, department heads, and citizens.Notary Public certification (or ability to obtain within one year), and interest or progress toward NC Town Clerk certification is a plus.

Created: 2025-06-09