Administrative Assistant

To apply, email your current resume to include job title & listing ID 4271130 in the subject line of your email.A Current iMatchSkills® account is required prior to referral to the employer.Requirements-Eighteen (18) years of age-High school diploma or GED-One (1) year experience as an administrative assistant-Valid drivers license & transportation to pick-up supplies & attend events-Training or experience using Microsoft Suite (i.e. Word, Excel, Outlook & PowerPoint) & computer troubleshootingPreferred (not required)-Bilingual in English / SpanishJob Duties-Perform administrative, clerical & confidential support. Aid & assist in a confidential capacity including, but not limited to being privy to, involved w/, & prepare Corporate proposals, policies, or other materials for use in a variety of activities including but not limited to the acquisition of properties, negotiations for the financing of said properties, & plan for future developments, & management of ongoing development projects. Compose & transcribe correspondence, reports, proposals, funding applications or proposals & other documents, public notices & policy revisions use word processing equipment, at times from handwritten or edited copy. Maintain related electronic & hard files & records, ensure that filing systems are well organized, easily accessible, & filing is current. Schedule travel arrangements for meetings, training & conferences.-Maintain responsibility for the smooth flow of communication regarding board activities as directed. Duties may include the following as ***** Prepare (mostly from drafts), assemble & distribute agenda(s) for all meetings, prepare resolutions associated w/ agenda action items as directed, type reports, prepare graphs, & collect, assemble packet materials & insure timely & correct distribution, arrange meeting site including food / beverage requirements, notify members of meeting dates, time & location, attend meetings, take minutes, transcribe, & assure timely distribution as directed.-Represent Corporation at the front desk as first point of contact & serves as office manager. Open & close the office, greeting callers & visitors by telephone / in person. Take messages, transfer calls, respond to inquiries, problems & / or complaints by clients, contractors, or the public both personally & by referral to appropriate staff. Sort / distribute incoming mail & processes outgoing mail. Order & maintain an adequate supply of office materials & all supplies w/in budget allocations, make all deposits per accounting guidelines, process purchase orders according to established procedures, maintain adequate supply of program materials / applications, provide for on-going maintenance & servicing of office equipment, create & maintain an organized, pleasant & professional office & workplace environment.-Provide clerical support to other staff.-Any other duties as assigned.Employer Notes-Veterans encouraged to apply-This is not a full job description-Learn property management software-This employer conducts a background check before the first day of employmentWage$18 to $23 per hour DOE / DOQ

Created: 2025-06-09