Administrative Assistant

Job Title: Construction Administrative AssistantLocation (city, state): Bethesda, MDIndustry: Construction / Administrative SupportPay: $25-$27 per hour (contract-to-hire) / $70K-$80K conversion salary range About Our Client:Addison Group is working with a reputable construction organization in the Bethesda area that is seeking a skilled and proactive Construction Administrative Assistant to support their growing team. This position is contract-to-hire and intended to convert to a permanent role with long-term growth potential.Job Description:This is a great opportunity to join a well-established construction team in an administrative support role where you'll play a key part in coordinating project documentation and streamlining internal processes. The team is looking for someone who can bring energy, accuracy, and organization to the role"”and elevate current workflows.Key Responsibilities:Draft and maintain essential project documentation including schedules, contract templates, and work authorizationsCoordinate and prepare purchase orders, agreements, and change orders for various projectsMonitor and track vendor insurance documentation for compliance purposesCompile bid information and assist project managers with bid evaluations and reporting in ExcelServe as a point of contact for internal team members and vendors, communicating clearly and professionally via phone and emailUtilize tools such as Microsoft Excel; familiarity with Procore and/or PDF editing tools is a plusQualifications:3-5 years of administrative experience in a construction setting (general contractor, subcontractor, or similar)Bachelor's degree requiredProficient in Microsoft Excel and general document management toolsStrong organizational skills, attention to detail, and the ability to work across multiple teamsComfortable with a fast-paced, collaborative environment and managing multiple prioritiesExcellent communication skills"”both written and verbal"”with an ability to follow up proactivelyAdditional Details:Type: Contract-to-Hire (CTH)Hours: Monday-Friday, 8:30 AM-5:00 PMOnsite: 100% in-office, Bethesda, MDStart Date: Immediate availability preferred; 1-2 week notice periods acceptedInterview Process:Round 1: Virtual interview with department leadsRound 2: Onsite interview with key leadershipPerks:Opportunity for long-term placement with a stable and growing organizationComprehensive benefits upon conversionCollaborative team environment with exposure to senior leadershipCompetitive compensation with room for salary growth upon permanent hireAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Created: 2025-06-09