Special Projects Consultant

Exela Technologies is a global business process automation (BPA) leader combining industry-specific and multi-industry enterprise software and solutions with decades of experience. Our comprehensive suite of intelligent automation platforms and services empowers organizations to streamline workflows, enhance efficiency, and drive better business outcomes. With a global footprint and a commitment to innovation, Exela serves a wide range of industries, helping our clients navigate the complexities of the digital age.About the Role:Exela Technologies BPA is seeking a bright, proactive, and detail-oriented Executive Associate & Audio Visual Coordinator to provide high-level administrative support to our CEO, manage the audiovisual operations of our corporate Innovation Center, and lead coordination of key internal and client-facing events. In this multi-faceted role, you will provide critical administrative support, assist with client and stakeholder events, and help manage audio visuals within our corporate innovation center. This is an excellent opportunity to gain hands-on experience working closely with executive senior leadership in a dynamic global technology company. Responsibilities:Executive Administrative Support:Manage the CEOs complex calendar, scheduling meetings, appointments, and travel arrangements with meticulous accuracy.Prepare and process the CEOs expense reports in a timely and organized manner, potentially using relevant internal tools.Assist in the preparation of correspondence, presentations, and other documents.Maintain organized electronic and physical filing systems for the CEOs office. Act as a point of contact for internal and external inquiries directed to the CEO, exercising discretion and professionalism via email and other communication channels.Innovation Center & AV Support:Serve as the primary coordinator for audiovisual technology in the Innovation Center, ensuring all systems are functioning for meetings, demos, and events.Act as liaison with IT or vendors for troubleshooting and setup needs.Maintain an organized schedule of Innovation Center usage and technical requirements.Provide hands-on setup and support during client visits, leadership meetings, or events requiring AV/tech support.Client & Stakeholder Event Coordination:Plan, coordinate, and execute a variety of events, including client meetings, workshops, seminars, and other stakeholder engagements, potentially utilizing virtual platforms.Manage all logistical aspects of events, including venue selection, catering, AV requirements, materials preparation, and on-site or virtual support.Communicate effectively with clients, stakeholders, and internal teams to ensure seamless event execution.Track event budgets and ensure cost-effectiveness.Assist in the development of event invitations, marketing materials, and follow-up communications.Gather feedback post-event and contribute to continuous improvement of event processes.Project Support & Special Initiatives:Assist the CEO with research, data gathering, and the preparation of reports for various projects and initiatives.Follow up on action items and track progress on key deliverables as directed by the CEO, potentially using project management tools.Qualifications:Bachelor's degree from an accredited university, or an equivalent combination of education and experience; recent graduates are encouraged to applyExcellent organizational and time management skills, with a strong attention to detail.Exceptional written and verbal communication skills, with a professional and courteous demeanor.Comfortable with basic AV setup and coordination; willingness to learn and manage meeting room technologies.Familiarity with project management tools or software (e.g., Trello, Asana, or similar) is a plus.Proficiency in Google Workspace applications (Gmail, Calendar, Docs, Sheets, Slides, Drive, Meet, Chat).Demonstrated ability to manage multiple tasks and prioritize effectively in a fast-paced environment.A proactive and resourceful approach to problem-solving.Ability to maintain confidentiality and handle sensitive information with discretion.Experience with event planning or coordination is a plus, but not required.

Created: 2025-06-25