Executive Assistant

Trading Floor Executive Assistant***** 1585 Broadway, New York, NYAs an Administrative Assistant supporting multiple teams on a fast-paced trading floor, I was responsible for high-level executive support, client coordination, and logistical planning. This role demanded precision, adaptability, and professionalism to ensure smooth day-to-day operations in a high-pressure environment.Key **• Provided front-line phone coverage, maintained calendars, and scheduled meetings across departments• Coordinated all aspects of travel logistics including flights, hotels, ground transportation, and itineraries• Prepared and submitted detailed expense reports and ensured timely reimbursements• Supported bankers and analysts with Lucite orders, closing dinners, and client event coordination• Managed internal and external meeting logistics including A/V setup, catering, and materials preparation• Produced presentation decks, bound meeting materials, and handled confidential correspondence• Maintained filing systems and monitored group inboxes, ensuring effective communication and organization• Acted as a liaison across departments, navigating firm systems and handling urgent requests efficiently• Provided backup support during absences and ensured consistent administrative coverage across teamsTools & **• Microsoft Outlook (email/calendar), Excel, PowerPoint, and Word• Document handling, internet research, firm-specific platforms (intranet, Lucite ordering systems)• Excellent communication, multitasking, and time management in a deadline-driven setting

Created: 2025-07-04