Senior Administrative Assistant

Are you a highly organized and detail-oriented Administrative & Personal Assistant looking to support a dynamic and fast-paced environment? We are seeking a dedicated professional to provide top-tier administrative and personal support to a high-level executive, with responsibilities spanning both business and personal life. This is a temp-to-hire role based in Newport Beach, CA.Key ResponsibilitiesProvide high-level administrative support as directed by the Personal Executive Assistant.Manage complex calendars, schedule meetings and calls, coordinate materials, and handle scheduling conflicts.Assist with the organization and execution of domestic and international travel, including booking flights, hotels, and car services.Support external calls and interviews through technical troubleshooting in coordination with IT.Handle confidential information with discretion and professionalism.Offer personal support including travel booking for family members, medical appointment coordination, and insurance matters.Coordinate private events and dinners, managing guest lists, seating, catering, and special accommodations.Work collaboratively with household staff and other assistants to ensure seamless support across various needs.Manage various office tasks such as scanning, copying, expense reports, and welcoming guests.Additional ad-hoc duties as assigned.Qualifications5+ years of experience as an Executive and/or Personal Assistant, ideally at the C-suite level.Prior experience supporting family and estate management.Bachelors degree preferred.Proficiency in Microsoft Office Suite.Strong technical troubleshooting abilities.Exceptional communication and organizational skills.Discretion, sound judgment, and reliability.Experience with high-end event planning is a plus.Appreciation for high fashion is a bonus.This is a unique opportunity to work in a multifaceted role that blends executive assistance with personal support in a highly professional setting. If you are a self-starter with impeccable attention to detail and thrive in a fast-moving environment, we encourage you to apply. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individuals skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the companys 401(k) retirement plan.

Created: 2025-07-04